Section one: Contracting authority
one.1) Name and addresses
Torfaen County Borough Council
Civic Centre
Pontypool
NP4 6YB
Contact
Simon Rushton
Telephone
+44 1495766376
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Children and Families Disability Support Service
Reference number
T.4541
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Torfaen County Borough Council are inviting tenders for the provision of a Children and Families Support Service in accordance with the tender documents enclosed.
The funding available for this service will be GBP195,000 per annum. There will be opportunities for spot purchase arrangements over the course of the contract.
The length of contract will be 3 years with an option to extend to a further period of 24 months.
two.1.5) Estimated total value
Value excluding VAT: £975,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
- 85310000 - Social work services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Torfaen
two.2.4) Description of the procurement
The service specification has two clear themes as below. All elements of the provision must be registered with CSIW.
1. Early years provision:
Providing two, two-hour sessions per day for at least 4 days per week. Each session is for 6 children and must meet the needs identified in their individual plan.
2. Out of school activity provision as follows:
Weekly Saturday Short break provision from 9am – 4pm for 8 children per session on a rota basis.
Monthly Sunday Early Intervention service from 9.30am – 3.30pm for 8 children. This is on a rota basis dependent on need.
Some children staying from 4 to 8 years old; others stay until outcomes fulfilled.
A spot purchase arrangement for a weekday after school service. Provision twice a week for 2 hours per session for up to 5 children per session on a rota basis and dependant on need.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend the contract for a further period of up to 24 months in totaL.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The tender and all supporting documentation are only available from the Proactis Supplier Portal, which can be directly accessed following registration.
NB: Tender information and any questions and answers relating to the tender will only be available directly from the portal and will not be communicated by any other means.
Tender submissions will only be accepted via the portal and not by any other means unless otherwise agreed in writing by the Council.
E-Tender access information:
— Go to https://supplierlive.proactisp2p.com/Account/Login
You can access the opportunity by completing the following steps:
If you have not already signed-up to the Proactis Supplier Portal, click "Signup", complete the required information and then click "Register".
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Portal then you must not register again.
— Please contact the Primary Contact in order to arrange access to the Portal.
An activation email will be sent to the email address of your primary contact.
Click on the link contained within the email to activate your account.
Sign into the Proactis Supplier Portal by entering your Login Name that you previously provided. Enter the temporary password that was provided in the activation e-mail.
Complete the Self Registration/Organisation Details. Click the < and > arrows to move from page to page; on page 8, create a new password.
Click "Complete Registration"
Click on the Red Box marked "Opportunities", type Torfaen in the box at the top of the page called "Search by customer reference, title or customer name..." and click "Search"
Identify the Opportunity with the title of “T.4541- Provision of Children and Families Disability Support Service” and click the White Arrow in a Blue Circle on the right-hand side of the line.
Click "Register Interest" Then click the Telescope button on the left-hand side of the page, then enter "Torfaen" in the box at the top of the page called "Search by customer reference, title or customer name... and click "Search".
You will now see that the “T.4541- Provision of Children and Families Disability Support Service “Opportunity has now changed to Private. Click the White Arrow in a Blue Circle.
It is recommended that you read the information provided in the documents that can be found if you click the line marked "Request Documents" before attempting to answer any of the questions.
(WA Ref:136979)
six.4) Procedures for review
six.4.1) Review body
The High Court
Royal Courts Of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom