Section one: Contracting authority
one.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Ms Allison Paterson
allison.paterson@cumberland.gov.uk
Telephone
+44 7867201769
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.cumberland.gov.uk/
Buyer's address
https://www.cumberland.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for the Provision of Day Opportunities for Adults in Cumberland
Reference number
DN750200
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Cumberland Council is procuring a Framework for the Provision of Day Opportunities for Adults in Cumberland. The Day Opportunities will support disabled and older people to maintain and develop new skills, prevent social isolation, support inclusion and presence in their local communities and provide a break from caring and support for unpaid carers ensuring they can continue to offer ongoing support. There are 5 lots:-
Lot 1a: Buildings based Day Opportunities
Lot 1b: Buildings based Day Opportunities with Transport
Lot 2a: Home and Community Outreach
Lot 2b: Home and Community Outreach with Transport
Lot 3: Bespoke Mini-Competitions - All providers who are successfully awarded onto any or all of the above lots will automatically be added to Lot 3. Mini-competitions will open for Lot 3 only if the Council identifies a gap in provision in the future.
In order to apply a Provider MUST have a) an existing and active service or b) a service that can be mobilised in the timescales required, that is active by the start date of the Framework. In order to submit a bid, Providers must complete at least one of the Day Opportunities tender submission forms. Any Providers who do not have a tangible service should not apply. Any Provider on the framework will be able to submit a bid to provide a new service at any time. In this case, the Council will score the new service and respond to the Provider within 2 months. This will apply for the entire term of the Framework Agreement.
The framework will be ‘open’, which means that new providers can submit a bid to be considered via The Chest at any time over the initial three year period (and during the two extension periods if these are used). New bids will be assessed every two months starting from April 2025.
The estimated total value of the Framework for the initial three-year term is £15.16m excluding VAT. The estimated maximum value of the Framework for the initial term three-year term, plus the two optional 12-month extensions, based on current support requirements, is £26.6m (inclusive of a transportation element of up to £6.1m for the period of up to 5 years) excluding VAT.
Details of current expenditure are indicative only. The Council does not guarantee any spend against the Framework Agreement.
The Council proposes to enter into the Framework Agreement for an initial period of THREE years with the successful Tenderer (Service Provider(s)) from 1st April 2025 to 31st March 2028.
There are TWO optional extensions of 12 months each. These optional extensions are at the absolute discretion of the Council. If these optional extensions are used, the framework will end on 31st March 2030.
The council may, at its discretion, stop accepting bids to join the framework at any time. In this case, a notice will be sent out via the Chest to inform all prospective bidders.
For further details and to access the tender documents, including the service specification, use the council's online procurement portal - The Chest - https://www.the-chest.org.uk. Registration on The Chest is free. All bids must be received electronically via The Chest by the closing date stated in the ITT. Any clarifications you have about the tender must be sent via messaging on The Chest by the closing date stated in the ITT.
two.1.5) Estimated total value
Value excluding VAT: £26,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
1a
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Lot 1a Buildings based Day Opportunities. Providers can submit bids for more than one Day Opportunity. A Provider who wishes to do this must complete and submit a separate bid for each opportunity as they will be scored individually. Please ensure you submit bids under the relevant Lot.
Any Framework Agreement awarded will be done so on the basis that the tenderer has met the minimum overall score of 60% across the Quality/Price/Social Value questions. Please note that a bid receiving a score of zero on any one of the scored questions will be disqualified. The Award Criteria are: 60% quality / 20% price / 20% social value.
two.2.5) Award criteria
Quality criterion - Name: Quality - Describe Offer, Develop skills, Flexibility and Innovation / Weighting: 60
Quality criterion - Name: Social Value - employment, community belonging / Weighting: 20
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2030
This contract is subject to renewal
Yes
Description of renewals
There are TWO optional extensions of 12 months each. These optional extensions are at the absolute discretion of the Council. If these optional extensions are used, the framework will end on 31st March 2030. If the extensions are not used the framework will end on 31st March 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
1b
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Lot 1b: Buildings based Day Opportunities with Transport. Providers can submit bids for more than one Day Opportunity. A Provider who wishes to do this must complete and submit a separate bid for each opportunity as they will be scored individually. Please ensure you submit bids under the relevant Lot. Any Framework Agreement awarded will be done so on the basis that the tenderer has met the minimum overall score of 60% across the Quality/Price/Social Value questions. Please note that a bid receiving a score of zero on any one of the scored questions will be disqualified. The Award Criteria are: 60% quality / 20% price / 20% social value. The transport information is mandatory but not scored for this lot, please see relevant bid documents for further details.
two.2.5) Award criteria
Quality criterion - Name: Quality - Describe Offer, Develop skills, Flexibility and Innovation / Weighting: 60
Quality criterion - Name: Social Value - employment, community belonging / Weighting: 20
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2030
This contract is subject to renewal
Yes
Description of renewals
There are TWO optional extensions of 12 months each. These optional extensions are at the absolute discretion of the Council. If these optional extensions are used, the framework will end on 31st March 2030. If the extensions are not used the framework will end on 31st March 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2a
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Lot 2a: Home and Community Outreach. Providers can submit bids for more than one Day Opportunity. A Provider who wishes to do this must complete and submit a separate bid for each opportunity as they will be scored individually. Please ensure you submit bids under the relevant Lot.
Any Framework Agreement awarded will be done so on the basis that the tenderer has met the minimum overall score of 60% across the Quality/Price/Social Value questions. Please note that a bid receiving a score of zero on any one of the scored questions will be disqualified. The Award Criteria are: 60% quality / 20% price / 20% social value.
two.2.5) Award criteria
Quality criterion - Name: Quality - Describe Offer, Develop skills, Flexibility and Innovation / Weighting: 60
Quality criterion - Name: Social Value - employment, community belonging / Weighting: 20
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2030
This contract is subject to renewal
Yes
Description of renewals
There are TWO optional extensions of 12 months each. These optional extensions are at the absolute discretion of the Council. If these optional extensions are used, the framework will end on 31st March 2030. If the extensions are not used the framework will end on 31st March 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2b
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Lot 2b: Home and Community Outreach with Transport. Providers can submit bids for more than one Day Opportunity. A Provider who wishes to do this must complete and submit a separate bid for each opportunity as they will be scored individually. Please ensure you submit bids under the relevant Lot. Any Framework Agreement awarded will be done so on the basis that the tenderer has met the minimum overall score of 60% across the Quality/Price/Social Value questions. Please note that a bid receiving a score of zero on any one of the scored questions will be disqualified. The Award Criteria are: 60% quality / 20% price / 20% social value. The transport information is mandatory but not scored for this lot, please see relevant bid documents for further details.
two.2.5) Award criteria
Quality criterion - Name: Quality - Describe Offer, Develop skills, Flexibility and Innovation / Weighting: 60
Quality criterion - Name: Social Value - employment, community belonging / Weighting: 20
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2030
This contract is subject to renewal
Yes
Description of renewals
There are TWO optional extensions of 12 months each. These optional extensions are at the absolute discretion of the Council. If these optional extensions are used, the framework will end on 31st March 2030. If the extensions are not used the framework will end on 31st March 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Cumberland Council is procuring a Day Opportunities framework for a period of up to 5 years. It is permissible for such frameworks to be for over 4 years under Light Touch Regime of Public Contract Regulations 2015.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 December 2024
Local time
9:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 December 2024
Local time
9:30am
Place
The electronic seal will be broken after the deadline on 02/12/2024 at 09:30am.
Information about authorised persons and opening procedure
Authorised staff from Cumberland Council will verify the bids.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
His Majesty's Court Service
Strand
London
WC2A 2LL
Country
United Kingdom