Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
Ministry of Defence, Walnut 2b, Abbeywood
Bristol
BS34 8JH
Contact
Ultravirus commercial team
For the attention of
Peter Stevens
Email(s)
desc17csae-commercial@mod.gov.uk
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
Electronic submission of tenders and requests to participate
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=55476
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
C17CSAE/706142450 - Provision of a Parachutist Supplementary Oxygen System (PSOS) for High Altitude Parachute Insertion (HAPI)
two.1.2) Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance
Carterton, Oxfordshire UK
NUTS code
- UK - United Kingdom
- UKJ14 - Oxfordshire
Duration of the framework agreement
Duration in years: 7
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between £30,000,000 and £45,000,000
two.1.5) Short description of the contract or purchase(s)
The Authority has a requirement to procure a high-altitude parachute oxygen system. We require the ability to conduct global parachute insertion into all geographical, environmental, and permitted meteorological conditions, by day and night, and to all permitted land and water Drop Zones (DZ).
two.1.6) Common procurement vocabulary (CPV)
- 33157200 - Oxygen kits
Additional CPV code(s)
- 33157110 - Oxygen mask
- 42996600 - Oxygenation equipment
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
The Authority has a requirement to procure a high-altitude parachute oxygen system. We require the ability to conduct global parachute insertion into all geographical, environmental, and permitted meteorological conditions, by day and night, and to all permitted land and water Drop Zones (DZ).
This requirement will encompass, but will not be limited to, the following:
a) Manufacture and delivery of circa 300 oxygen system sets.
b) 7 years of in-service support cover
As this procurement relates to the provision of goods and services used for defence purposes, the Authority will comply with the Defence & Security Public Contract Regulations (DSPCR 2011). The Procurement will operate under the Competitive Restricted Procedure.
The Defence Sourcing Portal (DSP) will be used to manage the DPQQ (Dynamic Pre-Qualification Questionnaire) and Invitation to Tender (ITT) process, including the evaluation. Access to the DSP is required to complete the DPQQ and it is recommended that access is requested via the Supplier Registration Page.
Following the DPQQ phase, the Authority intends to invite a maximum of 4 (four) respondents to the initial ITT phase. Wherein, following submission and assessment of the respondent bids on technical and commercial criteria the successful bidders will be invited to provide their solutions via loan agreements for ground trials.
The Authority reserves the right to award the contract to the Most Economically Advantageous Tender (MEAT) in accordance with the scoring criteria following evaluation of the subsequent tenders and trials.
In preparation for trials, bidders will be required to loan the MOD a complete working system (including all associated assemblies and ancillary equipment) on a free of charge basis, to undertake trials at RAF (Royal Air Force) Brize Norton and MOD Boscombe Down. The outcome of the trials will contribute to the determination of a preferred bidder. Contract award will then be subject to the approval of an Authority led business case that will consider the preferred bidders’ tender and ground trial assessment.
A Cyber Risk Assessment has been conducted for this requirement to ascertain the level of Cyber Risk present. The result of the assessment is that a Cyber Risk level of ‘Low’ exists and therefore successful respondents invited to the ITT will need to hold a Cyber Essentials [Plus] certificate and undertake a Cyber Risk Assessment on their proposed supply chain. Respondents can verify their readiness to comply with opportunities bearing this Cyber Risk Level by completing a Cyber Risk Assessment using RAR Code: 783541330
To note: The issue of this Competitive Contract Notice (CCN) or any future ITT or ITT material is not a commitment by the Authority to place a Contract as a result of this competition or at a later stage. Any expenditure, work or effort undertaken prior to any contractual offer and subsequent acceptance of contract, is a matter solely for your commercial judgement. The Authority has conducted previous industry engagement using the Defence Sourcing Portal (DSP), with a request for Information (RFI) published in August 2021.
Estimated value excluding VAT:
Range: between £30,000,000 and £45,000,000
two.2.2) Information about options
Options: Yes
Description of these options: In addition to the previously stated contract duration, the Authority may at its sole discretion extend the contract by a maximum of 3 years (taken in single or multiple year intervals).
The Authority may also at its sole discretion purchase complete or part systems in addition to the number previously stated.
two.2.3) Information about renewals
This contract is subject to renewal: No
two.3) Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.1) Deposits and guarantees required
As stated in the DPQQ and later, in the ITT
three.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
As stated in the DPQQ and later, in the ITT
three.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
As stated in the DPQQ and later, in the ITT
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
The successful personnel will be required to obtain the necessary security clearances following award of contract. Further detail regarding the processes to be followed and conditions to be applied will be included within the ITT
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: [11:11] Dymond, Jack Mr (DES C17CSAE-Commercial13)
(a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Minimum level(s) of standards possibly required: Contained within the DPQQ Guidance Notes.
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Economic Operators are expected to hold or be willing to obtain UK MAA Regulatory Compliance (or other Nations’ Aviation Authority) including, but not limited to:
RA 1150 – Airborne Equipment and Airborne Forces
RA 5103 – Certificate of Design
RA 5850 – Military Design Approved Organization
Defence Standards or their equivalents in other Nations' Aviation Authority Regulatory Compliance regimes.
Minimum level(s) of standards possibly required: Contained within the DPQQ Guidance Notes.
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: Following assessment of the DPQQ responses the Authority shall invite the four highest scoring economic operators that also meet the minimum threshold to tender for the requirement.
Where there are less than four economic operators that meet the minimum threshold the Authority reserves the right (at its sole discretion) to invite less than four economic operators to tender or, cancel the procurement exercise.
Further information on the criteria used for scoring each DPQQ question, the minimum threshold and allocating a final score can be found in the DPQQ and DPQQ guidance notes attached to this opportunity.
four.2) Award criteria
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
C17CSAE/706142450
four.3.2) Previous publication(s) concerning the same contract
no
four.3.4) Time limit for receipt of tenders or requests to participate
8 February 2023 - 11:59pm
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
six.4) Procedures for appeal
six.4.1) Body responsible for appeal procedures
Ministry of Defence
MOD Abbey Wood, Air Support, Walnut 2b, #1229
Bristol
BS34 8JH
Email(s)
desc17csae-commercial@mod.gov.uk
Country
United Kingdom