Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
grace.collins@edinburgh.gov.uk
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
House Cleans
Reference number
CT1202
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Edinburgh Health and Social Care Partnership (EHSCP) are looking to put a contract in place for a person-centred Critical House Cleans
service. The City of Edinburgh Council are aiming for this service to enable vulnerable people to remain in or return (from hospital) to their
home and to an environment that is fit to occupy. This contract will facilitate the deep cleaning, decluttering, and removal of waste from
identified room(s) within a house/domestic property, making it safe, sanitary and habitable for the adult tenant/house owner. This is not an
empty house clearance service.
This contract will ensure the Council has a dedicated provider that can carry out the required work for the demand throughout the lifetime
of the contract and provide a service which covers the whole of the city area. The service outcomes will contribute to a positive
improvement in the health and wellbeing for people who use the service, enabling them to return to a clean and safe environment and
remain in their homes. Positive improvements will be achieved in the living environment for people who use the service and a resulting
improvement in motivation, where appropriate, to maintain their own home. The Service outcomes shall promote the individuality, dignity,
privacy, choice, safety, confidence and independence of people who use the service. This requirement supports the Council’s Wellbeing,
Commitment 8. People can access the support they need in the place they live and work and Commitment 9. Improved safety and wellbeing
for vulnerable citizens.
two.1.5) Estimated total value
Value excluding VAT: £910,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90900000 - Cleaning and sanitation services
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
- 90911100 - Accommodation cleaning services
- 98513310 - Home-help services
- 98514000 - Domestic services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The service will deliver and clearance and clean service which shall enable vulnerable people to remain in or return (from hospital/acute
site) to their home and to an environment that is fit to occupy i.e. hygienic, functional and safe. The commissioned house clean shall be
professional, non-judgemental and carried out with a 'person-centred' approach, ensuring the home and property is restored to a sanitary
and liveable condition.
These services will be developed with the needs and outcomes of Edinburgh Citizen’s being a priority. Throughout the life of the contract, if evidence suggests there is a need to do so, the Council may modify the contract as required due to change in client groups, change in funding, change in delivery focus or as may be required to respond to necessary changes such as the introduction of a National Care Service . Development over the life of the contract will be in line with the Ethical Commissioning Principles and with consultation of the contracted providers and service users.
It is expected there will be up to 165 critical cleans required to be undertaken per annum. These cleans will be apportioned monthly with an
average of 13 critical cleans required to be undertaken per month. This monthly average volume may vary depending on specific
requirements.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Economic operators may be excluded if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland)
Regulations 2015
4B ECONOMIC AND FINANCIAL STANDING:
Yearly turnover - minimum of 260,000GBP
Financial Ratios - minimum current ratio of 1.1
Employer's liability insurance, limit of indemnity of not less than 5,000,000GBP
Public liability insurance, limit of indemnity of not less than 5,000,000GBP
QUALITY ASSURANCE SCHEMES & ENVIRONMENTAL MANAGEMENT:
It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is
approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met
within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may
exclude the Bidder from the competition.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Restricted procedure
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: https://www.gov.scot/policies/public-sector-procurement/
four.1.11) Main features of the award procedure
To be confirmed - this is the first stage only in a restricted procedure.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
All additional information is contained within the documents supplied. Please use the Q&A facility if you are unsure with any of the requirements.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 23068. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Are contained within the tender documents.
(SC Ref:717086)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Appeals Procedure - A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.