Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Contact
Charlie Webber
Telephone
+44 1443848585
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Quality Management Software for Clinical Diagnostics and Therapeutics
two.1.2) Main CPV code
- 72210000 - Programming services of packaged software products
two.1.3) Type of contract
Services
two.1.4) Short description
The software integrates the department’s existing processes by using a comprehensive document management system that allows departments to identify and rectify any issues before they arise.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £404,623.94
two.2) Description
two.2.2) Additional CPV code(s)
- 72200000 - Software programming and consultancy services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Within the Cardiff and Vale Health Board sits the Clinical Diagnostics and Therapeutics Clinical Board that consists of seven directorates which provide a wide range of diagnostic and therapeutic procedures on a local, national and UK-wide basis. These core services collectively underpin and are the core components of almost every aspect of clinical activity undertaken within the Health Board.
There are four directorates within CD&T that are wanting to procure a quality management software so to standardise their software across the board. This would include Laboratory Medical department, Clinical Haematology Department, Radiology and Medical Physics. By using this software across the board, it will create a standardisation allowing the CD&T board to access their quality management software on one portal.
Whilst there is a route to market via a framework through a Direct Award, the Health Board would be restricted to a 3 year contract. After negotiating with the supplier during the market research, the Health Board was able to commit to a 5 year contract, allowing a further cost avoidance overall.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
To ensure regulatory compliance, it is required for Cardiff and Vale's data to be move to a cloud based solution. The Health Board's compliance hinges on having a robust system for capturing all information required to retain regulatory accreditation. Uploading the historic information to a new platform would not be feasible and puts the Health Board as risk.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CAV STA (2024/25) 67
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 October 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ideagen Gael Ltd
Bramah Avenue, Scottish Enterprise Technology Park, East Kilbride
Glasgow
G750RD
andrew.bankesprice@ideagen.com
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £404,623.94
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145665.
(WA Ref:145665)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom