Scope
Reference
T2607
Description
This service is to ensure that householders who order new or replacement bins or containers receive them in a timely manner enabling them to continue recycling. There may be a requirement for repairing of or disposing of damaged bins.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
The extension shall be used to extend the period of the contract for a further year.
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
• The collection, transportation and delivery of other waste containers or waste items to support in-house operations or projects.
• Other similar waste activities in the event of non or poor performance by another service provider.
• Temporary support for the Council's in house operations to cover any shortfall in available resources.
• Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, customer hub changes, new IT systems etc;
• Major incident/ environmental incident that requires resource support i.e. waste clean up/spill, additional waste vehicles or additional qualified resources.
• Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated.
• The Council reserves the right to add or remove Premises from the Contract in line with the Council's requirements.
• Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKN06 - Belfast
Submission
Enquiry deadline
22 July 2025, 12:00pm
Tender submission deadline
28 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
31 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 May 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Cost | 55% | |
| Service Delivery and Resourcing Plan | 35% Quality Weighting applied. For this quality criteria there are 60 marks available out of 100 marks. The score obtained is then calculated as a percentage score out of 35%. i.e out of 21 |
Quality | 21% |
| Social Value | Quality | 10% | |
| Implementation Plan | 35% Quality Weighting applied. For this quality criteria there are 20 marks available out of 100 marks. The score obtained is then calculated as a percentage score out of 35%. i.e out of 7 |
Quality | 7% |
| Contract and Performance Management | 35% Quality Weighting applied. For this quality criteria there are 20 marks available out of 100 marks. The score obtained is then calculated as a percentage score out of 35%. i.e out of 7 |
Quality | 7% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland