Section one: Contracting authority
one.1) Name and addresses
Department for Transport
Great Minster House
London
SW1P 4DR
Contact
Sam Hatton
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ETD Onsite Preventative Maintenance - Contract Award Notice
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This Contract Award Notice is for the provision of Planned Preventative Maintenance and ad hoc Corrective Maintenance; and provision of consumables associated with Explosive Trace Detection machines produced by Smiths Detection Watford Ltd.
These are ETD machines which DfT had purchased from Smiths Detection Watford Ltd (the machine manufacturer) and deployed (loaned) to certain high-risk airports/ authorities overseas; airports that provide direct flights to the UK.
DfT are responsible for ensuring the ETD machines are kept in good working order for use by end users at overseas airports, whether by host states or airlines, the latter of which undertake additional measures at the gate in certain countries. Therefore, while DfT retains this responsibility, the contract for the provision of these services with Smiths Detection Watford Ltd continually needs to be extended.
It is the ambition to transfer responsibility for purchasing consumables, parts kits and maintenance of such ‘loaned’ ETD machines to the relevant country/airport. Therefore, this Contract Extension has included a Break Clause within the existing Contract to enable each time DfT transfers, to host states or airlines, the responsibility for ETD machines, Smiths Detection Watford Ltd will revise its quote to reflect the associated removal.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,835,052
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Provision of ongoing maintenance of DfT's Explosive Trace Detection (ETD) machines deployed (loaned) overseas; and of consumables.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Only one supplier is able to supply the services.
Smiths Detection Watford Ltd are the manufacturers of the ETD machines and so are the only supplier able to deliver the continued provision of maintenance services and consumables required to enable their continuous operation.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
P4084059
Title
Smiths ETD Onsite Preventative Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 November 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Smiths Detection Watford Ltd
Hemel Hempstead
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,835,052
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Department for Transport
Great Minster House, Horseferry Road
London
SW1P 4DR
Country
United Kingdom