Section one: Contracting authority
one.1) Name and addresses
Elmbridge Borough Council
Civic Centre, High Street, Esher
Esher
KT10 9SD
Country
United Kingdom
NUTS code
UKJ25 - West Surrey
Internet address(es)
Main address
http://www.sesharedservices.org.uk/esourcing
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.sesharedservices.org.uk/esourcing
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EBC Cleaning Services
Reference number
EBC - 038122
two.1.2) Main CPV code
- 90900000 - Cleaning and sanitation services
two.1.3) Type of contract
Services
two.1.4) Short description
Elmbridge Borough Council is initiating a Restricted Procedure tender for Cleaning Services at the Council’s premises in accordance with the Public Contracts Regulations 2015. Supplier(s) will be required to provide full cleaning services.The Council has approximately 16 buildings that include Elmbridge Borough Council offices and Transport Hub, Centres for the Community, a Community Hub/CAB, and Public Conveniences. The Services have been divided into the following work packages (Lots):(i) Lot 1 – Civic Centre, Esher;(ii) Lot 2 – Six centres for the community, the Walton Community Hub/Citizens Advice Bureau, and a Transport Hub;(iii) Lot 3 – Eight public conveniences within the borough. The Council proposes to enter into a Contract with the successful Bidder(s) to provide cleaning services for the above Lots for an initial 3 year term with the option to extend for a further 2 x 12 month periods (total 5 years).The anticipated service commencement date is 1 February 2025.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Cleaning Services for Elmbridge Borough Council Civic Centre
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Cleaning Services for Elmbridge Borough Council Civic Centre
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cleaning Services for Six centres for the community, the Walton Community Hub/Citizens Advice Bureau, and a Transport Hub
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Cleaning Services for Six centres for the community, the Walton Community Hub/Citizens Advice Bureau, and a Transport Hub
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cleaning Services for Eight public conveniences within the borough
Lot No
3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Cleaning Services for Eight public conveniences within the borough
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 2 x 12 months periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 December 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
5 December 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Elmbridge Borough Council
Esher
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The ITT is to be completed electronically using the SE Shared Services Procurement e-Sourcing portal.http://www.sesharedservices.org.uk/esourcingThe SE Shared Services e-Sourcing portal provides a web-based tool that enable the Council and Potential Bidders to conduct the strategic activities of the procurement lifecycle over the internet. It provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders.Before completing a Bid, Bidders should ensure that the email address that has been used to register with the e-tendering portal is checked regularly as the e-tendering portal will generate automatic notifications to this email address when there are updates, changes or messages sent to the project or from the project team. Bidders should also check that their organisation details are correct and up to date.Please do not contact Elmbridge Borough Council directly.All technical queries regarding access to and submission of the Bid document should be directed to the e-tendering portal help desk:In-Tend Support: 0844 272 8810Email: support@in-tend.com