- Scope of the procurement
- Lot 2. Influenza Vaccines for persons aged 18 to 64 years, as recommended by JCVI for 2025/26
- Lot 1. Influenza Vaccine for adults aged 65 years and above as recommended by JCVI for 2025/26
- Lot 3. Cell-based Influenza Vaccine for children aged 6 months to 17 years, as recommended by JCVI for 2025/26
Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Laura Ferguson
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Seasonal Influenza Vaccines
Reference number
NP93825
two.1.2) Main CPV code
- 33651660 - Influenza vaccines
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply of influenza vaccines for use in the NHS Scotland 2025/26 seasonal flu programme.
two.1.5) Estimated total value
Value excluding VAT: £14,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Influenza Vaccines for persons aged 18 to 64 years, as recommended by JCVI for 2025/26
Lot No
2
two.2.2) Additional CPV code(s)
- 33651660 - Influenza vaccines
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Goods should be delivered to the Authority's nominated storage and distribution provider. Details will be shared with successful Contractor(s) following contract award.
two.2.4) Description of the procurement
Supply of influenza vaccines as recommended by JCVI for adults aged 18 to 64 years to NHS Scotland for use in the 2024/25 NHS
Scotland Seasonal Flu Programme. The Authority intends to award this Lot as a Commitment Contract to a single supplier.
Any Bidder that submits a bid for the same vaccine for both Lot 1 and Lot 2 will only be eligible for award to one of those Lots.
Full details of the Goods and volumes can be found within the ITT documents
two.2.5) Award criteria
Quality criterion - Name: Delivery Schedule / Weighting: 10
Price - Weighting: 90
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Influenza Vaccine for adults aged 65 years and above as recommended by JCVI for 2025/26
Lot No
1
two.2.2) Additional CPV code(s)
- 33651660 - Influenza vaccines
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Goods should be delivered to the Authority's nominated storage and distribution provider. Details will be shared with successful Contractor(s) following contract award.
two.2.4) Description of the procurement
Supply of influenza vaccines as recommended by JCVI for adults aged 65 years and above to NHS Scotland for use in the 2024/25 NHS Scotland Seasonal Flu Programme. The Authority intends to award this Lot as a Commitment Contract to a single supplier.
Any Bidder that submits a bid for the same vaccine for both Lot 1 and Lot 2 will only be eligible for award to one of those Lots.
Full details of the Goods and volumes can be found within the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Delivery Schedule / Weighting: 10
Price - Weighting: 90
two.2.6) Estimated value
Value excluding VAT: £9,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cell-based Influenza Vaccine for children aged 6 months to 17 years, as recommended by JCVI for 2025/26
Lot No
3
two.2.2) Additional CPV code(s)
- 33651660 - Influenza vaccines
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Goods should be delivered to the Authority's nominated storage and distribution provider. Details will be shared with successful Contractor(s) following award of contract.
two.2.4) Description of the procurement
Supply of cell-culture influenza vaccines as recommended by JCVI for children aged 6 months to 17 years to NHS Scotland for use in the 2025/26 NHS Scotland Seasonal Flu Programme. The Authority intends to award this Lot as a Commitment Contract to a single supplier.
Full details of the Goods and volumes can be found within the ITT documents
two.2.5) Award criteria
Quality criterion - Name: Delivery Schedule / Weighting: 10
Price - Weighting: 90
two.2.6) Estimated value
Value excluding VAT: £225,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
List and brief description of selection criteria
(a) Potential Contractors must be able to demonstrate the existence of a valid and current UK Marketing Authorisation (PL, PLGB, or PLPI number) that has been approved by the MHRA for all tendered Goods at the date of submission of the tender / Contract start date.
(b)Potential Contractors and any sub-contractor(s) must possess valid certification of BS EN ISO 9001 or equivalent.
Minimum level(s) of standards possibly required
(a) Confirmation of existence of a valid and current UK Marketing Authorisation (PL, PLGB, PLPI number) that has been approved by the MHRA for all tendered Goods at the date of submission of the tender should be included in the Qualification Envelope of the ITT under the Technical and Professional Ability: Quality Control.
(b) Confirmation of the existence of valid certification of BS EN ISO 9001 or equivalent. Confirmation of such certification should be included in the Qualification Envelope of the ITT under the Technical and Professional ability: Quality Assurance Schemes.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Vaccine manufacturers have advised that Contracts for supply of flu vaccines for the 2025/26 flu programme must be awarded no later than
December to secure the required volumes/capacity with their manufacturing sites.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 November 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 November 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The estimated values referred to in Section II.1.5 [and within all Lots] cover the twelve (12) month contract duration.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27878. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It is a mandatory requirement that potential contractors agree to support the concept, provision, and ongoing development of community
benefits provision in relation to this contract.
Potential contractors are required to agree to this mandatory requirement. They are also requested to provide a summary of the community benefits that have recently been delivered within Scotland, if at all, and what impact and outcomes these have achieved.
Potential contractors are required to summarise any proposed community benefits that will be developed and delivered as part of this
contract if successful or, alternatively, potential contractors confirm that they will engage with the NHS Scotland’s Community Benefits Gateway (CBG). This gateway, developed through requests from suppliers seeking opportunities to support the delivery of community
benefits within the contracting region, provides information on community benefit opportunities. The CBG is a free and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be used for tracking and reporting and is an approved compliant route to the realisation of community benefits.
For further information please visit NHSS Community Benefit Gateway
(SC Ref:781677)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
Internet address
https://scotcourts.gov.uk/the-courts/sheriff-court/about-sheriff-courts
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant contract. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued, or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer(s). The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages.