Section one: Contracting authority/entity
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
George Futcher
Telephone
+44 1312756000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gemscript Drug Dictionary
Reference number
NP504923
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Scotland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Subscription to the Gemscript integrated dm+d drug dictionary for the Vision 3 GP IT System that used by up to 221 practices in Scotland. The Vision 3 System can only work with the Gemscript Drug Dictionary.
NSS pays an annual subscription for Gemscript on behalf of all NHS Boards with GP surgeries that still use the Vision 3 system.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2024
End date
30 June 2026
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 152-485557
Section five. Award of contract/concession
Contract No
NP504923
Title
Gemscript Drug Dictionary
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
In Practice Systems Ltd
1a Broughton Street, Battersea
London
SW8 3QJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £166,969
Section six. Complementary information
six.3) Additional information
(SC Ref:781751)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of
suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.2) Additional CPV code(s)
- 48000000 - Software package and information systems
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
Main site or place of performance
Scotland
seven.1.4) Description of the procurement:
Extension of subscription for Gemscript drug dictionary, in use with Vision GP IT Systems in Scotland.
This subscription is only required in sites until they have migrated to the new NP500717 GP IT Managed Services provided by Cegedim (the parent company of In Practice Systems Ltd). Migration of the final 221 Vision 3 sites continues at pace and will be completed by the end of June 2026 at the very latest.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2024
End date
30 June 2026
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£166,696
seven.1.7) Name and address of the contractor/concessionaire
In Practice Systems Ltd
1a Broughton Street, Battersea
London
SW8 3QJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Gemscript is an integrated dm+d drug dictionary for the Vision 3 GP IT System that has been used in 45% of GP sites in Scotland since June 2012. Gemscript adheres to NHS standards to provide clear and unambiguous information to uniquely identify the specific medicines and devices used in the diagnosis or treatment of patients. Gemscript is at the heart of improvements in the efficiency and effectiveness of Vision 3 prescribing and allows the reliable electronic exchange of information on medicines and devices between healthcare organisations.
Migration from Vision 3 systems finally began in October 2022, but an extension to the subscription agreement is required for the remaining sites still using Vision 3. All Vision 3 Sites must be migrated by end June 2026.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
There is no alternative option for Sites using Vision 3. The NP500717 GP IT Managed Services framework agreement provides the only alternative from which all Sites are currently migrating to.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,540,699
Total contract value after the modifications
Value excluding VAT: £1,707,668