Scope
Reference
GSS24823
Description
The final date and time for the submission of bids is Thursday 31st July 2025 year at 14:00
DO NOT apply directly to the buyer.
All tender information MUST be submitted through the Jaggaer eSourcing Portal.
Brief Description of Requirement
UKSBS, on behalf of their clients, seeks to procure a supplier that can successfully, confidentially and legally, in accordance with all relevant legislation, provide a baseline security screening service and carry out pre-employment and pre-engagement of candidate checks.
What is employee screening?
Pre-employment screening is the background check undertaken for staff, contractors, agency personnel and other people with access to the organisation's assets. Typically, this means that checks are conducted to validate and verify information provided by the screening candidate to ensure that they have provided an honest and factual representation to enable organisations to make the best hiring decisions.
Aims and Objectives
Suppliers bidding for this specialised service must demonstrate clearly with evidence through their tender submissions that they can undertake screening, and provide the desired outcomes for UKSBS in a cost-efficient, and accurate manner through:
• compliance with UKSBS' KPIs, UK laws, policy, legislation (UK Data Protection Act 2018), and government standards,
• conformity to the BPSS and SLAs indicated,
• relevant and required branding,
• facility to support candidates during the screening process,
• maintenance of GDPR compliance and classifications, and;
• provision of reporting, reminders and communication.
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal.
This contract will be awarded based on the evaluation criteria as set out in the RFP document.
How to Apply
UK Shared Business Services Ltd (UKSBS) will be using the Jaggaer eSourcing Portal for this procurement.
To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier.
If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/.
Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number itt_2122
Total value (estimated)
- £1,336,270 excluding VAT
- £1,603,524 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2029
- 4 years
Description of possible extension:
1st December 2029 (including all optional extensions 2+1+1)
Main procurement category
Services
CPV classifications
- 79600000 - Recruitment services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
31 July 2025, 1:00pm
Tender submission deadline
31 July 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 April 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 75% |
| Commercial | Price | 25% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
UKSBS
- Public Procurement Organisation Number: PMPN-7535-GNTG
Polaris House, North Star Avenue
Swindon
SN2 1FF
United Kingdom
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government