Scope
Reference
DN776547
Description
Liverpool City Region Combined Authority (LCRCA) is looking for a supplier who can provide a new Enterprise Asset Management (EAM) system to replace the Computerised Maintenance Management System (CMMS) currently being used. The new platform must be capable to assist the LCRCA Asset Management Department to manage and maintaining the LCRCA assets across the estate, within the following services:
* Maintenance Delivery for planned and reactive maintenance
* Works Support
* Stores
* Resource Planning
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 22 September 2025 to 21 September 2029
- Possible extension to 30 September 2033
- 8 years, 9 days
Description of possible extension:
The initial contract period is for 4 years to allow for the bedding in of a new system with 2 x 2 year extensions resulting in a total of 8 years.
Options
The right to additional purchases while the contract is valid.
Due to the nature of the contract we may require to increase the amount of users should the business need require it. The proposed contract will build in the facility to amend the number of licenced users.
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKD7 - Merseyside
Participation
Legal and financial capacity conditions of participation
As detailed within the Invitation to Tender Guidance available on The Chest procurement portal
Technical ability conditions of participation
As detailed within the Invitation to Tender Guidance available on The Chest procurement portal
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
21 July 2025, 12:00pm
Tender submission deadline
28 July 2025, 11:00am
Submission address and any special instructions
This information can be located within the procurement documents on The Chest.
https://procontract.due-north.com/Opportunities/Index?p=e0cc5631-4690-e511-80fb-000c29c9ba21&v=1
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2033
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 75% |
| Price | Price | 25% |
Other information
Payment terms
This information can be located within the procurement documents on The Chest.
Description of risks to contract performance
This information can be located within the procurement documents on The Chest.
https://procontract.due-north.com/Opportunities/Index?p=e0cc5631-4690-e511-80fb-000c29c9ba21&v=1
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Market Engagement for this procurement was undertaken under PCR15 prior to the new procurement act. Further details of what was undertaken can be located within the tender documents.
Contracting authority
Merseytravel
- Public Procurement Organisation Number: PJQR-8469-DXQD
1 Mann Island
Liverpool
L3 1BP
United Kingdom
Contact name: Procurement Team
Region: UKD72 - Liverpool
Organisation type: Public authority - sub-central government