Scope
Reference
WS2370867605
Description
Supply of assorted pre-terminated electrical and data cables to a supplied design ("Harness") for London Underground Limited. Goods required to facilitate compliance to the Rail Vehicle Accessibility Regulations Project for 1972 Tube Stock (Bakerloo Line).
Greater detail can be found within the ITT pack on TfL's e-tendering portal, found on; https://service.ariba.com/Supplier.aw
Total value (estimated)
- £800,000 excluding VAT
- £1,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 14 January 2026 to 19 January 2029
- Possible extension to 21 January 2031
- 5 years, 8 days
Description of possible extension:
The contract has the option to be extended in duration for up to 24 months to facilitate unplanned events.
Options
The right to additional purchases while the contract is valid.
The contract has the option to purchase more of the same goods as tended for the purpose of replacing accidental damage during install and to allow for any unforeseen delays.
Main procurement category
Goods
CPV classifications
- 31321200 - Low- and medium-voltage cable
- 31321210 - Low-voltage cable
- 31321220 - Medium-voltage cable
- 31330000 - Coaxial cable
- 31650000 - Insulating fittings
- 31680000 - Electrical supplies and accessories
Contract locations
- UKI - London
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
21 July 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
31 July 2025, 12:00pm
Submission address and any special instructions
This procurement process is being conducted electronically on the e-Tendering portal SAP Ariba. The portal can be accessed via the following link:
https://service.ariba.com/Supplier.aw
As part of the bid submission Bidders should also be registered on the Central Digital Platform and completed all the relevant registration questions. A useful guide can be found here:
https://www.youtube.com/watch?v=XxsbVW4q-k0
To access the procurement documents, tenderers will need to be registered on the e-Tendering portal - SAP Ariba.
The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.
(1) To register or to check if you are already registered to SAP Ariba, log on to https://service.ariba.com/Supplier.aw Interested parties must read the instructions carefully before proceeding with registration.
(2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Guidance on registering is available through the following link: here https://content.tfl.gov.uk/supplier-registration.pdf
(3) Upon completion of steps 1 and/or 2, interested parties must inform MohamedSalah@tfl.gov.uk with the following details:
- your organisation name as registered in SAP Ariba;
- your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID;
- your single point of contact registered on SAP Ariba; first name and surname;
- your email address registered with SAP Ariba; and
- your role in the organisation as registered with SAP Ariba;
Completion of these steps will enable TfL to invite interested parties to the ITT event in SAP Ariba to gain access to the procurement documents, allowing interested bidders to submit their ITT response via SAP Ariba.
Please contact Ariba_Supplier_Enablement@tfl.gov.uk in the first instance should you experience any problems with the portal for issues related to items 1 and 2 above.
Tenders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting their tender response.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 October 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Project Management | Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact MohamedSalah@tfl.gov.uk. |
Quality | 40% |
| Price | Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact MohamedSalah@tfl.gov.uk. |
Price | 30% |
| Technical | Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact MohamedSalah@tfl.gov.uk. |
Quality | 15% |
| Social Value and Responsible Procurement | Further details can be found within the tender pack on https://service.ariba.com/Supplier.aw. Please contact MohamedSalah@tfl.gov.uk. |
Quality | 15% |
Other information
Description of risks to contract performance
There is a risk that the design (cable lengths, connection type/specification, etc.) may be incorrect and should this need to be changed it would result in a contract variation.
There is a risk that due to operational considerations that the installation programme may need to be changed which may result in an increase in manufacturing speed and or storage in the manufacture's control or site.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
This tender will follow the competitive flexible procedure comprising of five elements; (1) Signed Formal Offer of Tender; (2) Procurement Specific Questionnaire (PSQ) which include the Conditions of Participation; (3) response to the Technical Submission; (4) response to the Project Management Submission; and (5) the Commercial Submission.
Scoring shall be a mix of pass/fail, discretionary pass / fail, and geared score elements which may include minimum pass score where indicated. A 'fail' in a Stage will exclude a Bidder from further consideration.
Once the bids are evaluated, negotiations will cover such topics as TFL, in its discretion, determines may be necessary. On conclusion of negotiation Bidders will be asked to resubmit the elements of the Bid negotiated on. These elements shall be re-evaluated to the published scoring criteria and a final score given.
Contracting authority
London Underground Limited
- Companies House: 01900907
- Public Procurement Organisation Number: PWJB-7544-VZCL
5 Endeavour Square
London
E20 1JN
United Kingdom
Contact name: Mohamed Salah
Email: MohamedSalah@tfl.gov.uk
Region: UKI41 - Hackney and Newham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Transport for London
Summary of their role in this procurement: Transport for London is procuring on behalf of its subsidiary, London Underground Limited.
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Contact name: Mohamed Salah
Email: MohamedSalah@tfl.gov.uk
Region: UKI41 - Hackney and Newham