Section one: Contracting authority
one.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
commercial.esndcategories@fcdo.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://fcdo.bravosolution.co.uk/
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of a Consultant to provide Project Management and Quantity Surveyor Services for a Major Compound Remodelling and Refurbishment Project, Tokyo, Japan
Reference number
Estates_10531_2023
two.1.2) Main CPV code
- 71541000 - Construction project management services
two.1.3) Type of contract
Services
two.1.4) Short description
The Foreign Commonwealth and Development Office (“FCDO”) is undertaking a Major Compound Remodel and Refurbishment Project at the British Embassy, Tokyo. This includes: remodeling and refurbishment of the Embassy office (the “New Building”) to provide a modern, fit for purpose and first class flexible working environment; refurbishment of the Residence to reflect its historical and political significance; and the remodeling and refurbishment of the Chancery Building as a hosting venue and conference centre for representational events.
The FCDO awarded a contract for the provision of Project Management and Quantity Surveyor Services for the delivery of a Major Compound Remodel and Refurbishment Project at the British Embassy, Tokyo to Currie and Brown UK Limited. The Procurement Process run was in accordance with the Open Procedure under Regulation 27 of the Public Contracts Regulation 2015.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,139,016.24
two.2) Description
two.2.2) Additional CPV code(s)
- 71242000 - Project and design preparation, estimation of costs
- 71244000 - Calculation of costs, monitoring of costs
- 71540000 - Construction management services
- 79994000 - Contract administration services
two.2.3) Place of performance
NUTS codes
- JP - Japan
- UK - United Kingdom
Main site or place of performance
Japan, Tokyo
two.2.4) Description of the procurement
The FCDO has disposed of excess land within the compound of the British Embassy, Tokyo, and intends to refurbish all elements of the remaining compound in a phased approach.
The project scope of works is:
• Remodel and refurbish the ‘New Building’ Embassy office building to accommodate all staff on the compound;
• Refurbish the Ambassador’s historic Residence;
• Accessibility and sustainability improvements throughout the compound
• Remodeling of the Chancery Building to become a hosting and conference centre.
• Refurbishment of guardhouses, garage block, plant rooms.
• Creation of new gym / sports facilities and staff clubhouse
• Works to ensure seismic compliance for the boundary wall, especially on the northern boundary of the site.
The FCDO awarded a Contract to Currie and Brown UK Limited to deliver the following elements of the Project:
•Project Management and Cost Management services, including building contract production and administration, for the RIBA 4 to RIBA 7 stages.
The initial appointment for the Consultant will be for Phase 1 of the Major Compound Remodelling and Refurbishment Project, Tokyo, Japan with a completion date of 31 July 2027. The Contract includes the option to appoint the Consultant to deliver services for Phase 2 and Phase 3 of the project and extend the contract term accordingly. The FCDO reserve the right to enact these options under the Contract. The Total Contract Value is £2,139,016.24 for Phases 1-3, excluding expenses.
Please note that the Contract term allows for a 52 week defect period.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The Contract includes the option to appoint the Consultant to deliver services for Phase 2 and Phase 3 of the project and extend the contract term accordingly.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The requirement was procured via the Foreign, Commonwealth and Development Office's eprocurement portal: https://fcdo.bravosolution.co.uk. Suppliers, who were not previously registered on the portal, who were interested in being considered for this opportunity needed self-register on the site in order to participate - registration is free and instantaneous.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-017785
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Title
Project Management and Quantity Surveyor services for Tokyo, Major Compound Remodelling and Refurbishment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 October 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Currie & Brown UK Limited
150 Holborn
London
EC1N 2NS
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,139,016.24
Section six. Complementary information
six.3) Additional information
In order to have participated and gained access to the Invitation To Tender pack, potential suppliers had to access the FCDO’s e-procurement portal, JAGGAER ONE, available via the below link.
URL: https://fcdo.bravosolution.co.uk/web/login.html
If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the “Click here to register!” button, and follow the on-screen instructions to complete registration.
Registration takes approximately 5 minutes and is free of charge.
Two-Factor Authentication (2FA)
Potential suppliers should note that two-factor authentication will be required to access the FCDO’s e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO’s e-procurement portal, JAGGAER ONE.
six.4) Procedures for review
six.4.1) Review body
Foreign, Commonwealth and Development Office Commercial Directorate
King Charles Street
London
SW1A 2AH
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution London London
London
Country
United Kingdom