Section one: Contracting authority/entity
one.1) Name and addresses
THE ROYAL PARKS LIMITED
The Old Police House,Hyde Park
LONDON
W22UH
Contact
Chris Eaglen
Telephone
+44 7711310442
Country
United Kingdom
Region code
UKI - London
Companies House
10016100
Internet address(es)
Main address
Buyer's address
www.royalparks.org.uk/procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Construction project management services: Project Support Services Framework 2021-2025 Value Uplift
Reference number
TED 506357-2020
two.1.2) Main CPV code
- 71541000 - Construction project management services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Parks (TRP) invited tenders to establish a framework contract for project support services (project management and full design team services). TRP inviting tenders for project support services in three lots, as set out below. Framework suppliers were required to assist and have assisted TRP's Project Team within the estates and projects directorate and other TRP staff in designing, managing and delivering projects, providing a full range of design engineering services, planning services and technical services.
Due to unforeseen and unavoidable circumstances outside of the Authority's control, and other factors the Authority has seen significantly higher reliance on the Framework than originally forecast when procured in 2020/2021 including the increase in current requirements.
The Authority's requirements demand continued ability to place contracts within the scope of the Framework in order to meet current and future operational needs and respond to evolving circumstances including those referenced above.
Recognising the need for a long-term solution, the Authority has planned to undertake the re-procurement of the Framework, including arranging access to relevant third-party Framework(s) to provide a sustainable basis for meeting the project support and delivery requirements. In the short term however, the Authority considers it necessary to:
i) increase the upper value limit of the Framework from £1,400,000 to £5,700,000 and
ii) recognise for the Lot 2 services provider DMA David Morley Architects LLP reference to several of the disciplines includes for several services to be provided by the agreed sub-consultants to DMA.
This value uplift will enable more of the services tendered to be called-off the Framework that are necessary for The Royal Parks to address the projected demand for the project support services and RIBA stage work to specify, plan and manage, control and monitor the essential repairs, refurbishments and modernisations required. This value uplift is needed, prior to the re-procurement of a successor Framework to prevent workflow disruption to the project delivery operations the Authority must achieve and mitigate the risks the Authority would face as a result of any such disruptions. This value uplift is considered by the Authority to be a necessary step as waiting for the new procurement could not be completed in a satisfactory manner before the values listed in the original contract notice are exhausted for the current Framework. Without this value increase alternative measures would entail significant inconveniences and delays to the services for the dependent construction works and result in a potential increase in costs for the Authority and failures to deliver the works needed.
The economic operators originally appointed to the Framework Lot 1 uplifted to £3183000, Lot 2 uplifted to £2165000 and Lot 3 uplifted to £352000 are the same as those that will be engaged during the remaining period of the Framework for 48 months and with call-offs.
Additional CPVs: 71315210 - Building services consultancy services
71324000 - Quantity surveying services
71312000 - Structural engineering consultancy services
71315300 - Building surveying services
71311000 - Civil engineering consultancy services
71541000 - Construction project management services
71220000 - Architectural design services
71240000 - Architectural, engineering and planning services
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,700,000
two.2) Description
two.2.1) Title
Project Management, Quantity Surveying and Building Surveyor Services Lot No: 1
Lot No
1
two.2.2) Additional CPV code(s)
- 71541000 - Construction project management services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
London Offices and The Royal Parks and other offices
two.2.4) Description of the procurement
Core services awarded to Fulkers LLP for:
• project management, to include client advisor/agent, contract administration, NEC contract manager, NEC supervisor (clerk of works/quality control);
• quantity surveying;
• Building surveying.
Non-core services:
CAD technician on a time charged basis for ad-hoc work.
One-off services such as:
• geotechnical and other site investigations, surveys and reports;
• BREEAM assessment (if not included within the building services/MEPH discipline);
• EPC assessments; (if not included within the building services/MEPH discipline);
• archaeological services;
• highways/transport assessments;
• topographical surveys.
Additional CPVs: 71541000 Construction project management services
71324000 Quantity surveying services
71315300 Building surveying services
The term is 48 months for the Framework Agreement from June 2021
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The current Framework Agreement is active since 20th April 2021 for 48 months with call-offs.
two.2.14) Additional information
Sub-consultants may be included in the delivery of the services. The uplift value for Fulkers LLP is £3183000.
two.2) Description
two.2.1) Title
Design Services
Lot No
2
two.2.2) Additional CPV code(s)
- 71220000 - Architectural design services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
London office, The Royal Parks and other offices
two.2.4) Description of the procurement
Core services awarded to David Morley Architects for :
• architectural and lead designer (incorporating lead consultant);
• civil/structural engineering (civils restricted to below ground drainage only);
• building services engineer / mechanical and electrical and public health (MEPH) (including above ground drainage);
• principal designer (formerly CDM coordinator) and CDM advisory services.
Non-core services:
• approved inspector (building control) service (could be a sub-consultancy);
• CAD technician on a time charge basis.
Other one-off services as required, such as:
• geotechnical and other site investigations, surveys and reports;
• BREEAM Assessment (if not included within the building services/MEPH discipline);
• EPC Assessments; (if not included within the Building Services/MEPH discipline);
• archaeological services;
• highways/transport assessments;
• topographical surveys.
Additional CPVs: 71311000 Civil engineering consultancy services
71312000 Structural engineering consultancy services
71315210 Building services consultancy services
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The current Framework Agreement is for 48 months from April 2021 with call-offs
two.2.14) Additional information
Sub-consultants are included in the delivery of the services.
The uplift is to a value of £2165000.
two.2) Description
two.2.1) Title
Planning Services
Lot No
3
two.2.2) Additional CPV code(s)
- 71240000 - Architectural, engineering and planning services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
London office, The Royal Parks and other offices
two.2.4) Description of the procurement
Core Services was awarded to Land Use Consultant for dealing with all planning matters relating to projects and in managing the Royal Parks:
• planning services,
• heritage and conservation,
• urban design and master-planning,
• environmental impact assessments,
• sustainability.
The value is uplifted to £352000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Within the Framework Agreement regulations for 48 months from 20th April 2021 plus any call offs
two.2.14) Additional information
Sub-consultants may be included in the delivery of the services. The uplift value is to £352000.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Additional deliveries by the original supplier
- New works/services, constituting a repetition of existing works/services
Explanation:
The Royal Parks (TRP) invited tenders to establish a framework contract for project support services (project management and full design team services). TRP inviting tenders for project support services in three lots, as set out below. Framework suppliers were required to assist and have assisted TRP's Project Team within the estates and projects directorate and other TRP staff in designing, managing and delivering projects, providing a full range of design engineering services, planning services and technical services.
Due to unforeseen and unavoidable circumstances outside of the Authority's control, and other factors the Authority has seen significantly higher reliance on the Framework than originally forecast when procured in 2020/2021 including the increase in current requirements.
The Authority's requirements demand continued ability to place contracts within the scope of the Framework in order to meet current and future operational needs and respond to evolving circumstances including those referenced above.
Recognising the need for a long-term solution, the Authority has planned to undertake the re-procurement of the Framework, including arranging access to relevant third-party Framework(s) to provide a sustainable basis for meeting the project support and delivery requirements.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 207-506357
Section five. Award of contract/concession
Contract No
Framework Agreement Contract (2020/S 207-506357)
Lot No
1/2/3
Title
Construction project management services: Project Support Services Framework 2021-2025
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
20 April 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Fulkers LLP
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
OC383621
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
David Morley Architects LLP
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
OC309311
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Land Use Consultants
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
02549296
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,400,000
Total value of the contract/lot/concession: £5,700,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Short description of the part of the contract to be subcontracted
Services of Lots 1, 2 and 3 to be called off as necessary: Fulkers LLP new value estimate for Lot 1 is £3183000, David Morley Architects LLP with sub-contractors new value estimate for Lot 2 is £2165000 and Land Use Consultants Limited new value estimate for Lot 3 is £352000. These are totals from the commencement of the Framework Agreement from 20th April 2021 when DMA signed. (Fulkers Limited was signed on 22nd June 2021 and LUC was signed on 1st June 2021. Framework Agreement formed 20th April 2021.
Section six. Complementary information
six.3) Additional information
The Royal Parks (TRP) invited tenders to establish a framework contract for project support services (project management and full design team services). TRP inviting tenders for project support services in three lots, as set out below. Framework suppliers were required to assist and have assisted TRP's Project Team within the estates and projects directorate and other TRP staff in designing, managing and delivering projects, providing a full range of design engineering services, planning services and technical services.
Due to unforeseen and unavoidable circumstances outside of the Authority's control, and other factors the Authority has seen significantly higher reliance on the Framework than originally forecast when procured in 2020/2021 including the increase in current requirements.
The Authority's requirements demand continued ability to place contracts within the scope of the Framework in order to meet current and future operational needs and respond to evolving circumstances including those referenced above.
Recognising the need for a long-term solution, the Authority has planned to undertake the re-procurement of the Framework, including arranging access to relevant third-party Framework(s) to provide a sustainable basis for meeting the project support and delivery requirements. In the short term however, the Authority considers it necessary to:
i) increase the upper value limit of the Framework Agreement from £1,400,000 to £5,700,000 and
ii) recognise for the Lot 2 services provider DMA David Morley Architects LLP reference to several of the disciplines includes for several services to be provided by the agreed sub-consultants to DMA.
This value uplift will enable more of the services tendered to be called-off the Framework that are necessary for The Royal Parks to address the projected demand for the project support services and RIBA stage work to specify, plan and manage, control and monitor the essential repairs, refurbishments and modernisations required. This value uplift is needed now, prior to the re-procurement of a successor Framework to prevent workflow disruption to the project delivery operations the Authority must achieve and mitigate the risks the Authority would face as a result of any such disruptions. This value uplift is considered by the Authority to be a necessary step as waiting for the new procurement could not be completed in a satisfactory manner before the value listed in the original contract notice is exhausted for the current Framework. Without this value increase alternative measures would entail significant inconveniences and delays to the services for the dependent construction works and result in a potential increase in costs for the Authority and failure to deliver the works needed.
The economic operators originally appointed to the Framework Lot 1: Fulkers LLP, Lot 2: David Morley Architects LLP and Lot 3: Land Use Consultants Limited are the same economic operators as those that will be engaged during the remaining period of the Framework. Sub-contractors are included to supplement the services for a Lot Call-off as required by a call-off project.
The link to the notice is: https://ted.europa.eu/udl?uri=TED:NOTICE:506357-2020:TEXT:EN:HTML
six.4) Procedures for review
six.4.1) Review body
The Royal Parks
The Old Police House, Hyde Park
London
W22UH
Telephone
+44 7711310442
Country
United Kingdom