Section one: Contracting authority
one.1) Name and addresses
encompass
BELFAST
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Yarra LCID data migration for the Electronic Health and Care Record
two.1.2) Main CPV code
- 72250000 - System and support services
two.1.3) Type of contract
Services
two.1.4) Short description
HSC Business Services Organisation intends to enter into an agreement with Yarra LCID to facilitate data migration for the Electronic Health and Care Record, encompass in Northern
Ireland.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £177,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Encompass will eventually manage every patient's, client's, and service-user's acute, social care or community care case in a data structure called an 'episode'. An episode may be open
for days, weeks, or years. It represents all care and encounters/contacts to be managed by a key worker for a particular programme of care or service. Implementation of the solution covered by this agreement will allow encompass to migrate all currently-open cases/episodes for patients/service-users/clients across all social care and community care
services. BSO will receive technical assistance from the vendor to facilitate data migration into encompass.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This service is only available from the existing solution provider. As the incumbent solution provider, only Yarra Software has the ability to provide the data and technical expertise to provide the data in the format currently presented to LCID implementations in Trusts. There is a requirement for encompass to mimic this functionality within Epic and alternatives do not exist with another provider to be able to provide the functionality of the LCID solution or existing LCID data. Yarra Software is the only solution provider in use for this specific purpose regionally and therefore this DAC is being justified for technical reasons under Regulation 32(2)(b) of the Public Contracts Regulations 2015 as only the supplier of these facilities and ability to re-create the data migrations required to migrate with the encompass Epic solution.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-029902
Section five. Award of contract
Contract No
DAC10836
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 December 2022
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Yarra Software Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Companies House
NI040365
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £17,700
Total value of the contract/lot: £177,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Business Services Orginstation
Belfast
Country
United Kingdom