Section one: Contracting authority
one.1) Name and addresses
ADVANCED RESEARCH AND INVENTION AGENCY
96 EUSTON ROAD,
LONDON
NW12DB
Country
United Kingdom
NUTS code
UKI31 - Camden and City of London
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.aria.org.uk/supply-to-us/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.aria.org.uk/supply-to-us/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Request for Proposal Events Operating Partner
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
We are looking for an operating partner to own the design and delivery of all ARIA's programmatic events from scratch, working closely with our Programme Directors and internal team to produce events which are unique, effective and fully representative of how ARIA operates.
The project is for an initial 4 months with the option to extend.
ARIA is exempt from the Public Contract Regulations 2015 (PCR) therefore this procurement is not subject to the PCRs but is shared here for transparency.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
We are looking for an operating partner to own the design and delivery of all ARIA's programmatic events from scratch, working closely with our Programme Directors and internal team to produce events which are unique, effective and fully representative of how ARIA operates.
The project is for an initial 4 months with the option to extend.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
4
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Intitial 4 months with option to extend
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Mandatory:
All data to be stored within the UK or EEA
Disaster Recovery and Business Continuity Plans
Cyber Essentials certification, if a bidder does not currently hold Cyber Essential Certification, bidders can in their response to this RFP, propose a date by which the certification will be obtained. This must be supported by a credible plan, setting out how the certification will be achieved by the date proposed
Confirmation of adherence with the Government's supplier Code of Conduct.
Confirmation of the embedded individual's adherence to ARIA's values and code of conduct (we will provide this to shortlisted bidders)
Desirable:
ISO 27001, ISO 9001, ISO 22301 and Cyber Essentials Plus
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 December 2023
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Not applicable, see the ARIA Act 2022
London
Country
United Kingdom