Tender

PROVISION OF SPECIALIST OVERNIGHT SHORT BREAKS FOR CHILDREN WITH DISABILITIES AT THE ELMS

  • Cumberland Council

F02: Contract notice

Notice identifier: 2024/S 000-034849

Procurement identifier (OCID): ocds-h6vhtk-04b1d1

Published 28 October 2024, 12:51pm



Section one: Contracting authority

one.1) Name and addresses

Cumberland Council

Cumbria House, 107 - 117 Botchergate

Carlisle

CA1 1RD

Contact

Mr Sunday Oguntonade

Email

sunday.oguntonade@cumbria.gov.uk

Telephone

+44 7795546733

Country

United Kingdom

Region code

UKD1 - Cumbria

Internet address(es)

Main address

https://www.cumberland.gov.uk/

Buyer's address

https://www.cumberland.gov.uk/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.the-chest.org.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.the-chest.org.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

PROVISION OF SPECIALIST OVERNIGHT SHORT BREAKS FOR CHILDREN WITH DISABILITIES AT THE ELMS

Reference number

DN749385

two.1.2) Main CPV code

  • 85311000 - Social work services with accommodation

two.1.3) Type of contract

Services

two.1.4) Short description

Cumberland council is procuring a contract for the provision of specialist overnight short breaks for children with disabilities for a term of up to three years. The overnight short breaks service aims to prevent family breakdown, ensure young people are safe, nurtured and achieving and to support positive outcomes for young people. Refer to the service specification (Schedule 2 of the Invitation to Tender) for further details.

The council proposes to enter into the contract for an initial period of 12months with the successful Tenderer (Provider). The initial term is from 1st of February 2025 to 31st of January 2026. There are 2 optional extensions available of up to 12months each. Use of these optional extensions is at the absolute discretion of the council. If all three of the optional extensions are used, the Contract will end on 31st January 2028

The estimated total value of the Contract for the initial term is £498,877, excluding VAT. The estimated total value of the Contract for the initial term plus the two (2) twelve (12) months optional extensions is £1,568,893.65 excluding VAT.

Details of expenditure and extension periods are indicative only. Any extension periods will be confirmed with the contract provider.

For further details, and to access the tender documents, including the service specification, please use the council's online procurement portal The Chest - https://www.the-chest.org.uk

Registration on The Chest is free of charge.

All bids must be received electronically via The Chest by the closing date stated in the Invitation to Tender (ITT).

Any clarifications you have about the tender must be sent via messaging on the chest by the closing date stated in the ITT.

two.1.5) Estimated total value

Value excluding VAT: £1,568,893.65

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKD1 - Cumbria

two.2.4) Description of the procurement

The Council is conducting the procurement using the open procedure in accordance with the Public Contracts Regulations 2015 (PCR15) for the purpose of procuring the services described in the Specification.

Price is not the only award criterion and all criteria are stated only in the procurement documents.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Quality criterion - Name: Social Value / Weighting: 20

Price - Weighting: 20

two.2.6) Estimated value

Value excluding VAT: £1,568,893.65

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 February 2025

End date

31 January 2028

This contract is subject to renewal

Yes

Description of renewals

The council proposes to enter into the contract for an initial period of 12months with the successful tenderer(Service Provider) The initial term is from 1st of February 2025 to 31st of January 2026.

There are 2 optional extensions available of up to 12months each. Use of these optional extensions is at the absolute discretion of the council. If all three of the optional extensions are used, the Contract will end on 31st January 2028

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

22 November 2024

Local time

11:00am

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

22 November 2024

Local time

11:00am

Place

The electronic seal of bids will be broken at the deadline advertised above and in the ITT and bids will be downloaded. Bids will be assessed as described in the Invitation to Tender (ITT).


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The Council is conducting the procurement using the open procedure in accordance with the Public Contracts Regulations 2015 (PCR15) for the purpose of procuring the services described in the Specification.

six.4) Procedures for review

six.4.1) Review body

His Majesty's Court Service

Strand

London

WC2A 2LL

Country

United Kingdom