Section one: Contracting authority
one.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Mr Sunday Oguntonade
sunday.oguntonade@cumbria.gov.uk
Telephone
+44 7795546733
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.cumberland.gov.uk/
Buyer's address
https://www.cumberland.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PROVISION OF SPECIALIST OVERNIGHT SHORT BREAKS FOR CHILDREN WITH DISABILITIES AT THE ELMS
Reference number
DN749385
two.1.2) Main CPV code
- 85311000 - Social work services with accommodation
two.1.3) Type of contract
Services
two.1.4) Short description
Cumberland council is procuring a contract for the provision of specialist overnight short breaks for children with disabilities for a term of up to three years. The overnight short breaks service aims to prevent family breakdown, ensure young people are safe, nurtured and achieving and to support positive outcomes for young people. Refer to the service specification (Schedule 2 of the Invitation to Tender) for further details.
The council proposes to enter into the contract for an initial period of 12months with the successful Tenderer (Provider). The initial term is from 1st of February 2025 to 31st of January 2026. There are 2 optional extensions available of up to 12months each. Use of these optional extensions is at the absolute discretion of the council. If all three of the optional extensions are used, the Contract will end on 31st January 2028
The estimated total value of the Contract for the initial term is £498,877, excluding VAT. The estimated total value of the Contract for the initial term plus the two (2) twelve (12) months optional extensions is £1,568,893.65 excluding VAT.
Details of expenditure and extension periods are indicative only. Any extension periods will be confirmed with the contract provider.
For further details, and to access the tender documents, including the service specification, please use the council's online procurement portal The Chest - https://www.the-chest.org.uk
Registration on The Chest is free of charge.
All bids must be received electronically via The Chest by the closing date stated in the Invitation to Tender (ITT).
Any clarifications you have about the tender must be sent via messaging on the chest by the closing date stated in the ITT.
two.1.5) Estimated total value
Value excluding VAT: £1,568,893.65
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
The Council is conducting the procurement using the open procedure in accordance with the Public Contracts Regulations 2015 (PCR15) for the purpose of procuring the services described in the Specification.
Price is not the only award criterion and all criteria are stated only in the procurement documents.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £1,568,893.65
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 January 2028
This contract is subject to renewal
Yes
Description of renewals
The council proposes to enter into the contract for an initial period of 12months with the successful tenderer(Service Provider) The initial term is from 1st of February 2025 to 31st of January 2026.
There are 2 optional extensions available of up to 12months each. Use of these optional extensions is at the absolute discretion of the council. If all three of the optional extensions are used, the Contract will end on 31st January 2028
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 November 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
22 November 2024
Local time
11:00am
Place
The electronic seal of bids will be broken at the deadline advertised above and in the ITT and bids will be downloaded. Bids will be assessed as described in the Invitation to Tender (ITT).
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Council is conducting the procurement using the open procedure in accordance with the Public Contracts Regulations 2015 (PCR15) for the purpose of procuring the services described in the Specification.
six.4) Procedures for review
six.4.1) Review body
His Majesty's Court Service
Strand
London
WC2A 2LL
Country
United Kingdom