Scope
Reference
003-PA-25
Description
Breckland Council (the "Council") is inviting quotations for the supply of Gritting and Winter Services of all Breckland owned Land, Car parks and Footpaths.
Total value (estimated)
- £115,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2027
- Possible extension to 2 November 2028
- 3 years
Main procurement category
Services
CPV classifications
- 90620000 - Snow-clearing services
Contract locations
- UKH17 - Breckland and South Norfolk
Engagement
Engagement deadline
30 April 2025
The engagement was carried out before this notice was published.
Engagement process description
A PME process was undertaken as below to gain insight for the:
We approached some companies and they were all asked the following questions:
Is it the norm to have a fixed amount rolling contract where costs are fixed per month regardless of number of site attendances?
Is a monthly retention fee suitable with a roll over to the next month if no attendances carried out?
Is it preferred pay per grit per site?
Is it preferred pay per an attendance for all sites?
How do you carry out these services with other clients / contracts?
They were also advised of the following information:
We are contacting you in regard to an upcoming tender we are advertising in the coming 4 to 6 weeks where we would like to carry out some early market engagement to ensure that the tender meets our requirements
The tender will be advertised for Gritting and Winter Services across the Breckland District for the months of November to March each year on a 2 + 1-year basis.
There are approx. 33 sites in total across the Breckland District being in the main car parks.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
25 June 2025
Contracting authority
Breckland District Council
- Public Procurement Organisation Number: PBBD-9961-PPPD
Elizabeth House, Walpole Loke
Dereham
NR19 1EE
United Kingdom
Email: procurement@breckland.gov.uk
Region: UKH17 - Breckland and South Norfolk
Organisation type: Public authority - sub-central government