Scope
Reference
069-POL-24
Description
West Yorkshire Police (WYP) are tendering for the provision of Vehicle Recovery services. This requirement is to recover vehicles and associated items across the Force area on a 24/7/365(6) basis which are:
- stolen
- abandoned
- causing an obstruction/danger
- burnt out
- collision damaged
- uninsured/unlicenced
- DVLA untaxed
- PACE vehicles for evidence where the vehicle/driver is suspected of being involved in crime
- Police Vehicles.
WYP currently recover approximately 21,000 vehicles per annum across the West Yorkshire area. The tender is being split into 8 x geographical areas as per the following Lots:
Lot 1 - Leeds North West
Lot 2 - Leeds North East
Lot 3 - Leeds South
Lot 4 - Wakefield / Pontefract
Lot 5 - Kirklees
Lot 6 - Calderdale
Lot 7 - Bradford South
Lot 8 - Bradford North
The initial term of the contract will be for 4 years with an option to extend for a further 2-year period.
The estimated start date for the contract is the 1st December 2025 with an end date of the 30th November 2029.
Full details of the contract requirements are detailed in the Tender Statement of Requirements document within the tender pack which is available through the Bluelight E-Tendering portal: https://sell2.in-tend.co.uk/blpd/home
Total value (estimated)
- £49,042,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2029
- Possible extension to 30 November 2031
- 6 years
Description of possible extension:
The contract includes the provision to extend the contract for a further 2-year period.
Main procurement category
Services
CPV classifications
- 50118400 - Breakdown and recovery services for motor vehicles
Contract locations
- UKE4 - West Yorkshire
Lot constraints
Maximum number of lots a supplier can be awarded: 3
Lot 1. Leeds North West
Description
West Yorkshire Police (WYP) are tendering for the provision of Vehicle Recovery services. This requirement is to recover vehicles and associated items across the Force area on a 24/7/365(6) basis which are:
- stolen
- abandoned
- causing an obstruction/danger
- burnt out
- collision damaged
- uninsured/unlicenced
- DVLA untaxed
- PACE vehicles for evidence where the vehicle/driver is suspected of being involved in crime
- Police Vehicles.
WYP currently recover approximately 2,600 vehicles per annum in Lot 1: Leeds North West.
The initial term of the contract will be for 4 years with an option to extend for a further 2-year period.
The estimated start date for the contract is the 1st December 2025 with an end date of the 30th November 2029.
Full details of the contract requirements are detailed in the Tender Statement of Requirements document within the tender pack which is available through the Bluelight E-Tendering portal: https://sell2.in-tend.co.uk/blpd/home
Lot value (estimated)
- £6,450,600 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Leeds North East
Description
West Yorkshire Police (WYP) are tendering for the provision of Vehicle Recovery services. This requirement is to recover vehicles and associated items across the Force area on a 24/7/365(6) basis which are:
- stolen
- abandoned
- causing an obstruction/danger
- burnt out
- collision damaged
- uninsured/unlicenced
- DVLA untaxed
- PACE vehicles for evidence where the vehicle/driver is suspected of being involved in crime
- Police Vehicles.
WYP currently recover approximately 2,280 vehicles per annum in Lot 2: Leeds North East.
The initial term of the contract will be for 4 years with an option to extend for a further 2-year period.
The estimated start date for the contract is the 1st December 2025 with an end date of the 30th November 2029.
Full details of the contract requirements are detailed in the Tender Statement of Requirements document within the tender pack which is available through the Bluelight E-Tendering portal: https://sell2.in-tend.co.uk/blpd/home
Lot value (estimated)
- £5,643,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Leeds South
Description
West Yorkshire Police (WYP) are tendering for the provision of Vehicle Recovery services. This requirement is to recover vehicles and associated items across the Force area on a 24/7/365(6) basis which are:
- stolen
- abandoned
- causing an obstruction/danger
- burnt out
- collision damaged
- uninsured/unlicenced
- DVLA untaxed
- PACE vehicles for evidence where the vehicle/driver is suspected of being involved in crime
- Police Vehicles.
WYP currently recover approximately 2,110 vehicles per annum in Lot 3: Leeds South.
The initial term of the contract will be for 4 years with an option to extend for a further 2-year period.
The estimated start date for the contract is the 1st December 2025 with an end date of the 30th November 2029.
Full details of the contract requirements are detailed in the Tender Statement of Requirements document within the tender pack which is available through the Bluelight E-Tendering portal: https://sell2.in-tend.co.uk/blpd/home
Lot value (estimated)
- £5,234,400 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Wakefield / Pontefract
Description
West Yorkshire Police (WYP) are tendering for the provision of Vehicle Recovery services. This requirement is to recover vehicles and associated items across the Force area on a 24/7/365(6) basis which are:
- stolen
- abandoned
- causing an obstruction/danger
- burnt out
- collision damaged
- uninsured/unlicenced
- DVLA untaxed
- PACE vehicles for evidence where the vehicle/driver is suspected of being involved in crime
- Police Vehicles.
WYP currently recover approximately 2,670 vehicles per annum in Lot 4: Wakefield / Pontefract.
The initial term of the contract will be for 4 years with an option to extend for a further 2-year period.
The estimated start date for the contract is the 1st December 2025 with an end date of the 30th November 2029.
Full details of the contract requirements are detailed in the Tender Statement of Requirements document within the tender pack which is available through the Bluelight E-Tendering portal: https://sell2.in-tend.co.uk/blpd/home
Lot value (estimated)
- £5,660,400 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Kirklees
Description
West Yorkshire Police (WYP) are tendering for the provision of Vehicle Recovery services. This requirement is to recover vehicles and associated items across the Force area on a 24/7/365(6) basis which are:
- stolen
- abandoned
- causing an obstruction/danger
- burnt out
- collision damaged
- uninsured/unlicenced
- DVLA untaxed
- PACE vehicles for evidence where the vehicle/driver is suspected of being involved in crime
- Police Vehicles.
WYP currently recover approximately 3,760 vehicles per annum in Lot 5: Kirklees.
The initial term of the contract will be for 4 years with an option to extend for a further 2-year period.
The estimated start date for the contract is the 1st December 2025 with an end date of the 30th November 2029.
Full details of the contract requirements are detailed in the Tender Statement of Requirements document within the tender pack which is available through the Bluelight E-Tendering portal: https://sell2.in-tend.co.uk/blpd/home
Lot value (estimated)
- £8,029,200 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Calderdale
Description
West Yorkshire Police (WYP) are tendering for the provision of Vehicle Recovery services. This requirement is to recover vehicles and associated items across the Force area on a 24/7/365(6) basis which are:
- stolen
- abandoned
- causing an obstruction/danger
- burnt out
- collision damaged
- uninsured/unlicenced
- DVLA untaxed
- PACE vehicles for evidence where the vehicle/driver is suspected of being involved in crime
- Police Vehicles.
WYP currently recover approximately 2,175 vehicles per annum in Lot 6: Calderdale.
The initial term of the contract will be for 4 years with an option to extend for a further 2-year period.
The estimated start date for the contract is the 1st December 2025 with an end date of the 30th November 2029.
Full details of the contract requirements are detailed in the Tender Statement of Requirements document within the tender pack which is available through the Bluelight E-Tendering portal: https://sell2.in-tend.co.uk/blpd/home
Lot value (estimated)
- £5,001,600 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Bradford South
Description
West Yorkshire Police (WYP) are tendering for the provision of Vehicle Recovery services. This requirement is to recover vehicles and associated items across the Force area on a 24/7/365(6) basis which are:
- stolen
- abandoned
- causing an obstruction/danger
- burnt out
- collision damaged
- uninsured/unlicenced
- DVLA untaxed
- PACE vehicles for evidence where the vehicle/driver is suspected of being involved in crime
- Police Vehicles.
WYP currently recover approximately 4,170 vehicles per annum in Lot 7: Bradford South.
The initial term of the contract will be for 4 years with an option to extend for a further 2-year period.
The estimated start date for the contract is the 1st December 2025 with an end date of the 30th November 2029.
Full details of the contract requirements are detailed in the Tender Statement of Requirements document within the tender pack which is available through the Bluelight E-Tendering portal: https://sell2.in-tend.co.uk/blpd/home
Lot value (estimated)
- £10,335,600 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. Bradford North
Description
West Yorkshire Police (WYP) are tendering for the provision of Vehicle Recovery services. This requirement is to recover vehicles and associated items across the Force area on a 24/7/365(6) basis which are:
- stolen
- abandoned
- causing an obstruction/danger
- burnt out
- collision damaged
- uninsured/unlicenced
- DVLA untaxed
- PACE vehicles for evidence where the vehicle/driver is suspected of being involved in crime
- Police Vehicles.
WYP currently recover approximately 1,950 vehicles per annum in Lot 8: Bradford North.
The initial term of the contract will be for 4 years with an option to extend for a further 2-year period.
The estimated start date for the contract is the 1st December 2025 with an end date of the 30th November 2029.
Full details of the contract requirements are detailed in the Tender Statement of Requirements document within the tender pack which is available through the Bluelight E-Tendering portal: https://sell2.in-tend.co.uk/blpd/home
Lot value (estimated)
- £2,687,400 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Leeds North West
Lot 2. Leeds North East
Lot 3. Leeds South
Lot 4. Wakefield / Pontefract
Lot 5. Kirklees
Lot 6. Calderdale
Lot 7. Bradford South
Lot 8. Bradford North
Financial Capacity: Experian Credit Rating Risk Score - minimum score of 51 required.
Insurance levels required following contract award:
- Public Liability - minimum £5million cover
- Employer's Liability - minimum £5million cover
- Motor Vehicle Insurance - minimum £5million cover
- Motor Traders Insurance - minimum £5million cover
- Motor Traders Policy / Vehicle Accumulation Insurance - minimum £10million cover.
Business Continuity: Tenderers are required to evidence their risk management processes and procedures, explaining how they identify and mitigate the risk of disruption. They are also required to evidence how they apply Business Continuity Management to ensure the continuous provision of critical services.
Technical ability conditions of participation
Lot 1. Leeds North West
Lot 2. Leeds North East
Lot 3. Leeds South
Lot 4. Wakefield / Pontefract
Lot 5. Kirklees
Lot 6. Calderdale
Lot 7. Bradford South
Lot 8. Bradford North
Please refer to the tender pack for further details which can be found at https://sell2.in-tend.co.uk/blpd/home
Particular suitability
Lot 1. Leeds North West
Lot 2. Leeds North East
Lot 3. Leeds South
Lot 4. Wakefield / Pontefract
Lot 5. Kirklees
Lot 6. Calderdale
Lot 7. Bradford South
Lot 8. Bradford North
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 July 2025, 2:00pm
Tender submission deadline
22 July 2025, 2:00pm
Submission address and any special instructions
All Tendering activity for this procurement will be conducted through the Bluelight Electronic Tendering Portal: https://sell2.in-tend.co.uk/blpd/home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 June 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Staffing | Please refer to the Tender Response - Section 2 and 3 document for the full award criteria. |
Quality | 15% |
| Location and Capacity of Premises | Please refer to the Tender Response - Section 2 and 3 document for the full award criteria. |
Quality | 15% |
| Recovery Vehicle Fleet | Please refer to the Tender Response - Section 2 and 3 document for the full award criteria. |
Quality | 15% |
| Call-Out and Recovery | Please refer to the Tender Response - Section 2 and 3 document for the full award criteria. |
Quality | 15% |
| Storage, Release and Disposal | Please refer to the Tender Response - Section 2 and 3 document for the full award criteria. |
Quality | 10% |
| Health and Safety | Please refer to the Tender Response - Section 2 and 3 document for the full award criteria. |
Quality | 10% |
| Social Value | Please refer to the Tender Response - Section 2 and 3 document for the full award criteria. |
Quality | 10% |
| Recovered Property | Please refer to the Tender Response - Section 2 and 3 document for the full award criteria. |
Quality | 5% |
| Information Security | Please refer to the Tender Response - Section 2 and 3 document for the full award criteria. |
Quality | 5% |
Other information
Payment terms
Information relating to the contract payment terms can be found in the Contract Ts and Cs under the relevant Payment Terms clause - refer to the tender documentation on the tendering portal.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The preliminary market engagement was carried out prior to the commencement of the Procurement Act 2023. The deadline for the PME was the 13/02/2025.
Documents
Associated tender documents
https://sell2bluelight-in-tend-full-supplier-guide.pdf
All Tendering activity for this procurement will be conducted through the Bluelight Electronic Tendering Portal: https://sell2.in-tend.co.uk/blpd/home
A Supplier Guide explaining how to use the tendering portal is attached to this Notice.
sell2bluelight-in-tend-full-supplier-guide.pdf
Contracting authority
West Yorkshire Police
- Public Procurement Organisation Number: PQLT-6495-QHVP
PO Box 9, Laburnum Road
Wakefield
WF1 3QP
United Kingdom
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government