Scope
Reference
LINAC2025
Description
The contract is for the physical maintenance of & support for Elekta Linear Accelerators at two Royal Berkshire NHS Foundation Trust sites. In addition the provision of, maintaining & updating the associated Mosaiq software, the provision of Brachytherapy and technical/application training during the contract term. Please note that the intention to award this contract is subject to approval of the Trust's Board of Directors.
Contract 1. Maintenance and Support Services for Linear Accelerators and Supporting Software
Supplier
Contract value
- £3,710,135.75 excluding VAT
- £4,452,162.90 including VAT
Above the relevant threshold
Earliest date the contract will be signed
8 July 2025
Contract dates (estimated)
- 9 July 2025 to 31 March 2030
- 4 years, 8 months, 23 days
Main procurement category
Services
CPV classifications
- 50421000 - Repair and maintenance services of medical equipment
- 33151000 - Radiotherapy devices and supplies
Contract locations
- UKJ11 - Berkshire
Other information
Description of risks to contract performance
One of the Linear Accelerators subject to this contract and which is located at Bracknell Healthspace is currently not in clinical use. If clinical staff are not successfully recruited by the Trust to operate this linear accelerator before it is due to be decommissioned and replaced then this may reduce the contract value. The same Linear Accelerator is scheduled to be replaced by a new linear accelerator in April 2026. If there are delays in this process then the contract value will increase. This will be due to the late commencement of any warranty period for the new asset and continued maintenance of the current asset. Separately Brachytherapy is due to cease in March 2026. If this does not cease as planned this will increase the value / cost of the contract.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - intellectual property or exclusive rights
- Single supplier - technical reasons
.
Supplier
Elekta Limited
- Public Procurement Organisation Number: PMZB-2255-BMRJ
Cornerstone, London Road
Crawley
RH10 9BL
United Kingdom
Email: paul.mason@elekta.com
Website: https://www.elekta.com/
Region: UKJ28 - West Sussex (North East)
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Maintenance and Support Services for Linear Accelerators and Supporting Software
Contracting authority
Royal Berkshire NHS Foundation Trust
- Public Procurement Organisation Number: PNTT-7613-TTHD
London Road
Reading
RG1 5AN
United Kingdom
Contact name: Christopher Dickenson
Email: christopher.dickenson@royalberkshire.nhs.uk
Website: https://www.royalberkshire.nhs.uk/
Region: UKJ11 - Berkshire
Organisation type: Public authority - central government