Section one: Contracting authority
one.1) Name and addresses
Belfast Metropolitan College
BELFAST
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
FE Belfast Metropolitan College
Titanic Quarter Campus, 7 Queens Road
Belfast
BT3 9DT
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
FE Northern Regional College
Farm Lodge Buildings
Antrim
BT43 7DF
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
South West College
Strand Road
Londonderry
BT48 7AL
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
FE Southern Regional College
Patrick Street
Newry
BT35 8DN
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
North West Regional College
Londonderry
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://www.nwrc.ac.uk/students
one.1) Name and addresses
Southern Regional College
Armagh
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.1) Name and addresses
FE South West College
2 Mountjoy Road
Omagh
BT79 7AH
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 5321594 - DfE - NWRC - Supply and Delivery of Specialist Grocery Items for N.I. FE/HE Colleges
Reference number
ID 5321594
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,250,000
two.2) Description
two.2.1) Title
Lot 1 - Belfast Metropolitan College BMC
Lot No
1
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15800000 - Miscellaneous food products
- 15110000 - Meat
- 15130000 - Meat products
- 15131000 - Meat preserves and preparations
- 15112000 - Poultry
- 15113000 - Pork
- 15111100 - Beef
- 15111200 - Veal
- 15115000 - Lamb and mutton
- 15119300 - Game
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC).
two.2.5) Award criteria
Quality criterion - Name: AC1 - Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
2 optional extensions 1 yr + 1 yr
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
two.2) Description
two.2.1) Title
Lot 2 - Northern Regional College NRC
Lot No
2
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15800000 - Miscellaneous food products
- 15110000 - Meat
- 15130000 - Meat products
- 15131000 - Meat preserves and preparations
- 15112000 - Poultry
- 15113000 - Pork
- 15111100 - Beef
- 15111200 - Veal
- 15115000 - Lamb and mutton
- 15119300 - Game
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC).
two.2.5) Award criteria
Quality criterion - Name: AC1 - Supply Chain / Weighting: 80
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
2 optional extensions 1 yr + 1 yr
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
two.2) Description
two.2.1) Title
Lot 3 - North West Regional College NWRC
Lot No
3
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15800000 - Miscellaneous food products
- 15110000 - Meat
- 15130000 - Meat products
- 15131000 - Meat preserves and preparations
- 15112000 - Poultry
- 15113000 - Pork
- 15111100 - Beef
- 15111200 - Veal
- 15115000 - Lamb and mutton
- 15119300 - Game
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC).
two.2.5) Award criteria
Quality criterion - Name: AC1 - Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
2 optional extensions 1 yr + 1 yr
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
two.2) Description
two.2.1) Title
Lot 4 - Southern Regional College SRC
Lot No
4
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15800000 - Miscellaneous food products
- 15110000 - Meat
- 15130000 - Meat products
- 15131000 - Meat preserves and preparations
- 15112000 - Poultry
- 15113000 - Pork
- 15111100 - Beef
- 15111200 - Veal
- 15115000 - Lamb and mutton
- 15119300 - Game
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC).
two.2.5) Award criteria
Quality criterion - Name: AC1 - Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
2 optional extensions 1 yr + 1 yr
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
two.2) Description
two.2.1) Title
Lot 5 - South West College SWC
Lot No
5
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15400000 - Animal or vegetable oils and fats
- 15500000 - Dairy products
- 15800000 - Miscellaneous food products
- 15110000 - Meat
- 15130000 - Meat products
- 15131000 - Meat preserves and preparations
- 15112000 - Poultry
- 15113000 - Pork
- 15111100 - Beef
- 15111200 - Veal
- 15115000 - Lamb and mutton
- 15119300 - Game
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of Specialist Grocery Items is required for five of the regional colleges in Northern Ireland. The products are required for use in the delivery of courses to their students and in their commercial kitchens. The Contract is subdivided into five geographical Lots based on the individual College catchment areas as detailed below. Lot 1 Belfast Metropolitan College (BMC); Lot 2 Northern Regional College (NRC); Lot 3 North West Regional College (NWRC); Lot 4 Southern Regional College (SRC); and Lot 5 South West College (SWC).
two.2.5) Award criteria
Quality criterion - Name: AC1 - Supply Chain / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
2 optional extensions 1 yr + 1 yr
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise and an Economic Operator shall. have no legitimate expectation that a contract will be entered into until such time as entry into the Contract has been confirmed by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-004183
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 - Belfast Metropolitan College (BMC)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 June 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
HENDERSON FOODSERVICE LTD
Po Box 49
NEWTOWNABBEY
BT36 4RS
foodhelpdesk@henderson-group.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £750,000
Total value of the contract/lot: £750,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 - Northern Regional College (NRC)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 June 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
HENDERSON FOODSERVICE LTD
Po Box 49
NEWTOWNABBEY
BT36 4RS
foodhelpdesk@henderson-group.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £750,000
Total value of the contract/lot: £750,000
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 - North West Regional College (NWRC)
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
4
Lot No
4
Title
Lot 4 - Southern Regional College (SRC)
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Contract No
5
Lot No
5
Title
Lot 5 - South West College (SWC)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 June 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
HENDERSON FOODSERVICE LTD
Po Box 49
NEWTOWNABBEY
BT36 4RS
foodhelpdesk@henderson-group.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £750,000
Total value of the contract/lot: £750,000
Section six. Complementary information
six.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with the tender documentation. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of three years from the date of issue..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom