Tender

Mandatory Dental Services (MDS) in Oxfordshire to NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)

  • Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)

F02: Contract notice

Notice identifier: 2024/S 000-034739

Procurement identifier (OCID): ocds-h6vhtk-04b190

Published 25 October 2024, 4:22pm



Section one: Contracting authority

one.1) Name and addresses

Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)

Cowley

Email

scwcsu.procurement@nhs.net

Country

United Kingdom

Region code

UKJ14 - Oxfordshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.bucksoxonberksw.icb.nhs.uk/

Buyer's address

https://atamis-1928.my.site.com/s/Welcome

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://atamis-1928.my.site.com/s/Welcome

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://atamis-1928.my.site.com/s/Welcome

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Mandatory Dental Services (MDS) in Oxfordshire to NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)

Reference number

C314574

two.1.2) Main CPV code

  • 85130000 - Dental practice and related services

two.1.3) Type of contract

Services

two.1.4) Short description

Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.

The procurement is divided into 5 lots and covers the following areas:

Lot 1: Vale of the White Horse (East)

Lot 2: Vale of the White Horse (West)

Lot 3: West Oxfordshire (South)

Lot 4: West Oxfordshire (North)

Lot 5: Cherwell East

Interested parties may bid for a maximum of two Lots.

The aims for MDS provision are to:

• contribute to improving oral and general health

• reduce inequalities in health and access to dental care by providing extra support to groups of vulnerable adults and children. This includes, but is not limited to, children, residents of care homes, other vulnerable groups and patients weighing up to 227kg (35 stones and 10.45 lbs)

• provide access to NHS dental services to ensure equity and consistency of provision

• improve children's oral health through partnership working with local stakeholders

• provide bookable appointments outside of core hours

• deliver appropriate, efficient and cost-effective services within the service

• provide high quality dental services within framework of the NHS (General Dental Services/Personal Dental Services) Regulations 2005 and any subsequent revisions

• provide access within contracted hours to un-associated patients identified as having an urgent dental need via NHS 111, NHS Dental Helpline, out of hours services and self-referral

• refer patients to other NHS services as appropriate in line with the relevant local protocols and guidance

• establish a positive working relationship between the Commissioner and Provider to facilitate and maximise high quality service delivery

• develop services in line with the evolving strategic approach to primary care dental provision and align with the priorities of the NHS Long Term Plan - www.longtermplan.nhs.uk and ICB Primary Care Strategy - https://www.bucksoxonberksw.icb.nhs.uk/our-strategies-and-plans/primary-care-strategy/

• promote overall health in line with Making Every Contact Count - https://www.gov.uk/government/publications/making-every-contact-count-mecc-practical-resources

• keep availability of appointments up to date on https://www.nhs.uk/nhs-services/dentists/how-to-find-an-nhs-dentist/

• comply with recall intervals, in line with NICE Guidelines (CG19).

The contracts will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.

The maximum total contract values are as follows:

Lot 1: £6,530,000

Lot 2: £4,571,000

Lot 3: £8,162,500

Lot 4: £4,571,000

Lot 5: £4,897,500

The Commissioner will be contracting for the services using the Standard clauses for a Personal Dental Services agreement.

Interested parties who wish to take part in the procurement are invited to take part in an Invitation to Tender (ITT) process, based on the competitive (open) procedure and designed to identify the most economically advantageous tender and therefore determine the incoming provider.

All ITT responses must be returned by 12 noon on 3rd December 2024, at the latest.

A mid-tend briefing event is scheduled to take place on Monday 4th November at 18:30. This aim of this event is to share with the market our commissioning strategy. Further details of how to express and interest in attending can be found within the ITT document (section A.9).

This procurement is being carried out by NHS South, Central & West Commissioning Support Unit (SCW) on behalf of the Commissioners.

two.1.5) Estimated total value

Value excluding VAT: £28,732,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
2

Maximum number of lots that may be awarded to one tenderer: 2

two.2) Description

two.2.1) Title

Vale of the White Horse (East)

Lot No

1

two.2.2) Additional CPV code(s)

  • 85130000 - Dental practice and related services

two.2.3) Place of performance

NUTS codes
  • UKJ14 - Oxfordshire

two.2.4) Description of the procurement

Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.

The procurement is divided into Lots and Providers may bid for a maximum of two Lots.

Lot 1 covers Vale of the White Horse (East). Please refer to the lot data sheet included within the tender documents for more information.

The contract for Lot 1 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.

The maximum total contract value is £6,530,000.

The contract will be for the delivery of 20,000 Units of Dental Activity (UDAs) per annum.

Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £6,530,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

Subject to renewal at the end of the initial contract term.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

Vale of the White Horse (East)

Lot No

2

two.2.2) Additional CPV code(s)

  • 85130000 - Dental practice and related services

two.2.3) Place of performance

NUTS codes
  • UKJ1 - Berkshire, Buckinghamshire and Oxfordshire

two.2.4) Description of the procurement

Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.

The procurement is divided into Lots and Providers may bid for a maximum of two Lots.

Lot 2 covers Vale of the White Horse (West). Please refer to the lot data sheet included within the tender documents for more information.

The contract for Lot 2 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.

The maximum total contract value is £4,571,000.

The contract will be for the delivery of 14,000 Units of Dental Activity (UDAs) per annum.

Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £4,571,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

Subject to renewal at the end of the initial contract term.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

West Oxfordshire (South)

Lot No

3

two.2.2) Additional CPV code(s)

  • 85130000 - Dental practice and related services

two.2.3) Place of performance

NUTS codes
  • UKJ14 - Oxfordshire

two.2.4) Description of the procurement

Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.

The procurement is divided into Lots and Providers may bid for a maximum of two Lots.

Lot 3 covers West Oxfordshire (South). Please refer to the lot data sheet included within the tender documents for more information.

The contract for Lot 3 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.

The maximum total contract value is £8,162,500.

The contract will be for the delivery of 25,000 Units of Dental Activity (UDAs) per annum.

Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £8,162,500

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

Subject to renewal at the end of the initial contract term.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

West Oxfordshire (North)

Lot No

4

two.2.2) Additional CPV code(s)

  • 85130000 - Dental practice and related services

two.2.3) Place of performance

NUTS codes
  • UKJ14 - Oxfordshire

two.2.4) Description of the procurement

Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.

The procurement is divided into Lots and Providers may bid for a maximum of two Lots.

Lot 4 covers West Oxfordshire (North). Please refer to the lot data sheet included within the tender documents for more information.

The contract for Lot 4 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.

The maximum total contract value is £4,571,000.

The contract will be for the delivery of 14,000 Units of Dental Activity (UDAs) per annum.

Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £4,571,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

Subject to renewal at the end of the initial contract term.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2) Description

two.2.1) Title

Cherwell East

Lot No

5

two.2.2) Additional CPV code(s)

  • 85130000 - Dental practice and related services

two.2.3) Place of performance

NUTS codes
  • UKJ14 - Oxfordshire

two.2.4) Description of the procurement

Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.

The procurement is divided into Lots and Providers may bid for a maximum of two Lots.

Lot 5 covers Cherwell East. Please refer to the lot data sheet included within the tender documents for more information.

The contract for Lot 5 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.

The maximum total contract value is £4,897,500

The contract will be for the delivery of 15,000 Units of Dental Activity (UDAs) per annum.

Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £4,897,500

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

Yes

Description of renewals

Subject to renewal at the end of the initial contract term.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

3 December 2024

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

3 December 2024

Local time

1:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

six.3) Additional information

Interested providers will be able to view this opportunity via the live opportunities list on the 'Health Family' e-procurement system, Atamis. Click on 'View our Live Opportunities' from the home page, available on the following link: https://health-family.force.com/s/Welcome

Once you have found the opportunity (via the search function, using the title or reference number), to gain full access to the bid documentation (including questionnaires), you will need to click on 'Register interest' - this will take you to the log-in page.

If you are not already registered on the system, you will need to do so before gaining full access to the documentation and be able to submit a bid.

This is a Provider Selection Regime (PSR) Contract Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.

six.4) Procedures for review

six.4.1) Review body

Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)

Cowley

Country

United Kingdom