Section one: Contracting authority
one.1) Name and addresses
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)
Cowley
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.bucksoxonberksw.icb.nhs.uk/
Buyer's address
https://atamis-1928.my.site.com/s/Welcome
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://atamis-1928.my.site.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://atamis-1928.my.site.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mandatory Dental Services (MDS) in Oxfordshire to NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)
Reference number
C314574
two.1.2) Main CPV code
- 85130000 - Dental practice and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.
The procurement is divided into 5 lots and covers the following areas:
Lot 1: Vale of the White Horse (East)
Lot 2: Vale of the White Horse (West)
Lot 3: West Oxfordshire (South)
Lot 4: West Oxfordshire (North)
Lot 5: Cherwell East
Interested parties may bid for a maximum of two Lots.
The aims for MDS provision are to:
• contribute to improving oral and general health
• reduce inequalities in health and access to dental care by providing extra support to groups of vulnerable adults and children. This includes, but is not limited to, children, residents of care homes, other vulnerable groups and patients weighing up to 227kg (35 stones and 10.45 lbs)
• provide access to NHS dental services to ensure equity and consistency of provision
• improve children's oral health through partnership working with local stakeholders
• provide bookable appointments outside of core hours
• deliver appropriate, efficient and cost-effective services within the service
• provide high quality dental services within framework of the NHS (General Dental Services/Personal Dental Services) Regulations 2005 and any subsequent revisions
• provide access within contracted hours to un-associated patients identified as having an urgent dental need via NHS 111, NHS Dental Helpline, out of hours services and self-referral
• refer patients to other NHS services as appropriate in line with the relevant local protocols and guidance
• establish a positive working relationship between the Commissioner and Provider to facilitate and maximise high quality service delivery
• develop services in line with the evolving strategic approach to primary care dental provision and align with the priorities of the NHS Long Term Plan - www.longtermplan.nhs.uk and ICB Primary Care Strategy - https://www.bucksoxonberksw.icb.nhs.uk/our-strategies-and-plans/primary-care-strategy/
• promote overall health in line with Making Every Contact Count - https://www.gov.uk/government/publications/making-every-contact-count-mecc-practical-resources
• keep availability of appointments up to date on https://www.nhs.uk/nhs-services/dentists/how-to-find-an-nhs-dentist/
• comply with recall intervals, in line with NICE Guidelines (CG19).
The contracts will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.
The maximum total contract values are as follows:
Lot 1: £6,530,000
Lot 2: £4,571,000
Lot 3: £8,162,500
Lot 4: £4,571,000
Lot 5: £4,897,500
The Commissioner will be contracting for the services using the Standard clauses for a Personal Dental Services agreement.
Interested parties who wish to take part in the procurement are invited to take part in an Invitation to Tender (ITT) process, based on the competitive (open) procedure and designed to identify the most economically advantageous tender and therefore determine the incoming provider.
All ITT responses must be returned by 12 noon on 3rd December 2024, at the latest.
A mid-tend briefing event is scheduled to take place on Monday 4th November at 18:30. This aim of this event is to share with the market our commissioning strategy. Further details of how to express and interest in attending can be found within the ITT document (section A.9).
This procurement is being carried out by NHS South, Central & West Commissioning Support Unit (SCW) on behalf of the Commissioners.
two.1.5) Estimated total value
Value excluding VAT: £28,732,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Vale of the White Horse (East)
Lot No
1
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.
The procurement is divided into Lots and Providers may bid for a maximum of two Lots.
Lot 1 covers Vale of the White Horse (East). Please refer to the lot data sheet included within the tender documents for more information.
The contract for Lot 1 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.
The maximum total contract value is £6,530,000.
The contract will be for the delivery of 20,000 Units of Dental Activity (UDAs) per annum.
Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,530,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
Subject to renewal at the end of the initial contract term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Vale of the White Horse (East)
Lot No
2
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.
The procurement is divided into Lots and Providers may bid for a maximum of two Lots.
Lot 2 covers Vale of the White Horse (West). Please refer to the lot data sheet included within the tender documents for more information.
The contract for Lot 2 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.
The maximum total contract value is £4,571,000.
The contract will be for the delivery of 14,000 Units of Dental Activity (UDAs) per annum.
Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,571,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
Subject to renewal at the end of the initial contract term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
West Oxfordshire (South)
Lot No
3
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.
The procurement is divided into Lots and Providers may bid for a maximum of two Lots.
Lot 3 covers West Oxfordshire (South). Please refer to the lot data sheet included within the tender documents for more information.
The contract for Lot 3 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.
The maximum total contract value is £8,162,500.
The contract will be for the delivery of 25,000 Units of Dental Activity (UDAs) per annum.
Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,162,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
Subject to renewal at the end of the initial contract term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
West Oxfordshire (North)
Lot No
4
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.
The procurement is divided into Lots and Providers may bid for a maximum of two Lots.
Lot 4 covers West Oxfordshire (North). Please refer to the lot data sheet included within the tender documents for more information.
The contract for Lot 4 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.
The maximum total contract value is £4,571,000.
The contract will be for the delivery of 14,000 Units of Dental Activity (UDAs) per annum.
Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,571,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
Subject to renewal at the end of the initial contract term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Cherwell East
Lot No
5
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB) are seeking providers who have the capability and capacity to deliver Mandatory Dental Services (MDS) in the Oxfordshire area.
The procurement is divided into Lots and Providers may bid for a maximum of two Lots.
Lot 5 covers Cherwell East. Please refer to the lot data sheet included within the tender documents for more information.
The contract for Lot 5 will be for a term of up to 10 years. Services are due to commence from 1st April 2025 and by 30th September 2025.
The maximum total contract value is £4,897,500
The contract will be for the delivery of 15,000 Units of Dental Activity (UDAs) per annum.
Please note that the contract will be flexed by 10% per annum in the period to 31st March 2027 to test the provision of an additional service relating to Children's Oral Health Improvement. In this period the activity target will be reduced by 10% per annum with this resource used to provide sessions focused on Children's Oral Health Improvement. This will subject to review prior to March 2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,897,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
Subject to renewal at the end of the initial contract term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 December 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Interested providers will be able to view this opportunity via the live opportunities list on the 'Health Family' e-procurement system, Atamis. Click on 'View our Live Opportunities' from the home page, available on the following link: https://health-family.force.com/s/Welcome
Once you have found the opportunity (via the search function, using the title or reference number), to gain full access to the bid documentation (including questionnaires), you will need to click on 'Register interest' - this will take you to the log-in page.
If you are not already registered on the system, you will need to do so before gaining full access to the documentation and be able to submit a bid.
This is a Provider Selection Regime (PSR) Contract Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.
six.4) Procedures for review
six.4.1) Review body
Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board (ICB)
Cowley
Country
United Kingdom