Section one: Contracting authority
one.1) Name and addresses
Aylesbury Town Council
5 Church Street
AYLESBURY
HP202QP
diane.harrison@aylesburytowncouncil.gov.uk
Country
United Kingdom
Region code
UKJ - South East (England)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.aylesburytowncouncil.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.contractsfinder.service.gov.uk/Notice/d99baa2d-1880-4b1f-9038-328384b12ac1
Additional information can be obtained from another address:
Diane Harrison
diane.harrison@aylesburytowncouncil.gov.uk
Aylesbury
HP20 2QP
diane.harrison@aylesburytowncouncil.gov.uk
Country
United Kingdom
Region code
UKJ - South East (England)
Internet address(es)
Main address
https://www.aylesburytowncouncil.gov.uk/
Tenders or requests to participate must be submitted to the following address:
Aylesbury Town Council
Aylesbury
christmastender@aylesburytowncouncil.gov.uk
Country
United Kingdom
Region code
UKJ - South East (England)
Internet address(es)
Main address
https://www.aylesburytowncouncil.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Aylesbury Town Council Christmas Light Scheme for 2025-2027
Reference number
ATC 001/2024
two.1.2) Main CPV code
- 50232110 - Commissioning of public lighting installations
two.1.3) Type of contract
Services
two.1.4) Short description
Aylesbury Town Council ( the Council) has the responsibility for the Christmas light displays through out the town centre. Prior to this the responsibility was held by Buckinghamshire Council but it was devolved to the Council in 2022.
Buckinghamshire Council continues to oversee and maintain the electrical highway infrastructure, while non- highway electrical infrastructure is managed through agreement with landlords.
Aylesbury Town Council Objectives
The following objectives apply to all services and shall be adhered to throughout the contract period, as further detailed in the Scope of Services:
1. Hire of Equipment: Equipment should be hired by the Council, not purchased.
2. Design and Installation: Design, supply, and install a high-quality Christmas festive themed display for Aylesbury Town Centre in specific locations for a 3-year contract starting in March 2025 with installation taking place from October 2025.
3. Quality and Value: Deliver a service that offers both quality and value for money.
4. Christmas Tree Decoration: Dress a 25ft Christmas tree provided by the Council.
5. Compliance: Meet or exceed all statutory and legal obligations related to the provision of services. This includes, but is not limited to: HERS Certification, G39, IPAF, SWQR Card, and required levels of insurances as detailed in the Standard Selection Questionnaire for Christmas Lights for 2025-2027.
6. Environmental Considerations: It is important to the Council that a reasonable proportion of the products are expected to be environmentally friendly.
7. Storage: Store all products when not in use in a dry, secure, safe environment where they will come to no damage.
8. Annual PAT Testing: Conduct annual PAT testing of all equipment and supply relevant certification.
9. Installation and Removal: Handle the installation and removal of the displays.
10. Maintenance: Provide quotes for potential maintenance issues.
two.1.5) Estimated total value
Value excluding VAT: £270,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 31500000 - Lighting equipment and electric lamps
- 31600000 - Electrical equipment and apparatus
- 31700000 - Electronic, electromechanical and electrotechnical supplies
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Aylesbury Town Centre
two.2.4) Description of the procurement
Aylesbury Town Council (the Council) has the responsibility for the Christmas lights displays throughout the town centre. Prior to this, the responsibility was held by Buckinghamshire Council, but it was devolved to the Council in 2022. Buckinghamshire Council continues to oversee and maintain the electrical highway infrastructure, while non-highway electrical infrastructure is managed through agreements with landlords for the use of bracketry and eye bolts on their properties.
The Council is inviting tenders for the high-quality design and supply of Christmas Lights, encompassing their installation, removal, storage, and annual maintenance and testing. This contract will cover the festive light displays commencing in November 2025 and continuing through the 2026 and 2027 festive seasons.
The Council is committed to delivering a Christmas Lights display of the highest standard for the residents of Aylesbury town centre. We aim for a display that is festive, modern, and delivers a WOW factor. Spanning three years, this procurement welcomes innovative ideas and suggestions on how to enhance the display.
All fixings are expected to meet or exceed the current lighting, design and arrangement and comply with all relevant legislation.
If you intend to tender for the above-mentioned services, please read the following instructions carefully. Failure to comply with the instructions and failure to return all the required documents and information before the deadline stated may invalidate your tender submission.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2025
End date
31 January 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Requests to participate should be sent to diane.harrison@aylesburytowncouncil.gov.uk as an expression of interest by 20/12/2024, so that the Council can inform you of any clarifications that arise during tender process.
Tenders are to be submitted by email, prior to the deadline of midday on 7th January 2025, to: christmastender@aylesburytowncouncil.gov.uk
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in the tender documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 January 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2025
four.2.7) Conditions for opening of tenders
Date
7 January 2025
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom