Section one: Contracting entity
one.1) Name and addresses
CADENT GAS LIMITED
Ansty Park, Pilot Way
COVENTRY
CV7 9JU
Contact
Stephen Acaster
box.itandcorporateservicestenders@cadentgas.com
Telephone
+44 7815977858
Country
United Kingdom
Region code
UKG13 - Warwickshire
Companies House
Cadent Gas Limited
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Production, transport and distribution of gas and heat
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Travel Management Service
two.1.2) Main CPV code
- 63516000 - Travel management services
two.1.3) Type of contract
Services
two.1.4) Short description
Introduction & Framework Duration
The TMC will be responsible for the booking, online and offline, and fulfilment of all business travel requirement including but not limited to,
• Air/Flights.
• Hotel Accommodation.
• Conference Management Services, including ad hoc venue find when required.
• Corporate Hospitality Services.
• Trains.
• Taxis.
• Other associated travel peripherals, such as but not limited to visa's/passports/currency/airport parking.
• Afterhours services, including a 24/7 helpline.
• Traveller tracking.
Management Information and reporting
Cadent aims to develop a partnership with a TMC who can,
Implement an online tool, in conjunction with an offline service, empowering the business travel policy.
Train and communicate a travel services and peripherals, hotel accommodation and conferencing management services to all business entities and business departments as and when required.
Deliver the range of services within predefined agreed performance levels, service levels and quality levels.
Ensure contract deliverables are achieved on time in accordance with an agreed objectives or targets.
Provide support to travellers during emergencies (I.e. national disasters, acts of terrorism, wars, etc.)
Provide the services in a cost effective, flexible and efficient polite manner.
Help travellers that have unexpected changes in their itinerary (weather delays, strikes, etc.)
Ensure compliance to travel policy with every booking.
Strategically and proactively guide Cadent towards best practices, innovation and cost savings.
The Supplier will be responsible for providing relevant Management Information and reporting as requested by Cadent on a regular basis. Cadent will detail in the contract the types of MI that are required and where/when they shall be reported.
Ability for Cadent to access a self-serve service on reports.
Offer rate parity.
two.1.5) Estimated total value
Value excluding VAT: £48,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Introduction & Framework Duration
The TMC will be responsible for the booking, online and offline, and fulfilment of all business travel requirement including but not limited to,
• Air/Flights.
• Hotel Accommodation.
• Conference Management Services, including ad hoc venue find when required.
• Corporate Hospitality Services.
• Trains.
• Taxis.
• Other associated travel peripherals, such as but not limited to visa's/passports/currency/airport parking.
• Afterhours services, including a 24/7 helpline.
• Traveller tracking.
Management Information and reporting
Cadent aims to develop a partnership with a TMC who can,
Implement an online tool, in conjunction with an offline service, empowering the business travel policy.
Train and communicate a travel services and peripherals, hotel accommodation and conferencing management services to all business entities and business departments as and when required.
Deliver the range of services within predefined agreed performance levels, service levels and quality levels.
Ensure contract deliverables are achieved on time in accordance with an agreed objectives or targets.
Provide support to travellers during emergencies (I.e. national disasters, acts of terrorism, wars, etc.)
Provide the services in a cost effective, flexible and efficient polite manner.
Help travellers that have unexpected changes in their itinerary (weather delays, strikes, etc.)
Ensure compliance to travel policy with every booking.
Strategically and proactively guide Cadent towards best practices, innovation and cost savings.
The Supplier will be responsible for providing relevant Management Information and reporting as requested by Cadent on a regular basis. Cadent will detail in the contract the types of MI that are required and where/when they shall be reported.
Ability for Cadent to access a self-serve service on reports.
Offer rate parity.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Optional 5 12 month extension following initial term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional 5 12 month extension following initial term.
two.2.14) Additional information
Suppliers must email box.itandcorporateservicestenders@cadentgas.com to register their interest so they can be added to our e-procurement system. This is how they will received the PQQ and submit for evaluation.
The PQQ will be shared with supplier on the 4th December 2023 and submissions must be made by no later than 22nd December 2023.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 December 2023
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
4 December 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Cadent Gas Limited
Coventry
Country
United Kingdom