Section one: Contracting authority
one.1) Name and addresses
encompass
BELFAST
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
To perform an MRN conversion as part of the development and implementation of integration with EHCR
two.1.2) Main CPV code
- 72250000 - System and support services
two.1.3) Type of contract
Services
two.1.4) Short description
HSC Business Services Organisation intends to enter into an agreement to perform an MRN conversion as part of the development and implementation of integration between the Varian Cancer Management System (ARIA) and the Electronic Health Care Record.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Requirement to perform an MRN conversion as part of the development and implementation of integration required between the Varian Cancer Management System (ARIA) and the
Electronic Health and Care Record. Cancer-related appointment scheduling generated in either system is necessary to display in both systems for usability. Additional patient flagging and treatment summary information generated in Varian Aria is also necessary to have in EHCR, so that EHCR has a way of noting which patients are receiving cancer treatment and can direct carers to pertinent treatment details without needing to do manual documentation and updates in multiple systems.
Items included within this are:
• Provision of an extract of patient data which will identify all Radiation Oncology patients who do not have an HCN
• Running the ID re-configuration in Test on the T-Box - this may require several iterations
(the T-Box will need to be refreshed with a copy of Production prior to each test)
• Running the ID re-configuration in Production (this will require the Production system to be
backed up)
• Implementing the ID re-configuration will need to be performed out of hours
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Varian is the single supplier of this software and they provide support of the main system and their bespoke interface engine. This system is highly specialised for the purpose of cancer
treatment delivery and is in use to support cancer services in all five trusts in Northern Ireland.
Only the supplier of the Varian system has the technical expertise to carry out this integration of their own product with the EHCR being implemented in HSCNI. It is not possible to procure this interface development via a framework route.
Alternative options are not appropriate in this instance as Varian is already contracted and deployed across Northern Ireland. Varian is the only cancer treatment management system
in use for this purpose regionally and therefore this DAC is being justified for technical reasons under Regulation 32(2)(b) of the Public Contracts Regulations 2015 as only the supplier of the Varian system has the rights and ability to create the interface with EHCR.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-033194
Section five. Award of contract
Contract No
DAC10875
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 December 2022
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Varian Medical Systems UK Ltd
Crawley
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
00558526
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £10,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
Belfast
Country
United Kingdom