Section one: Contracting authority
one.1) Name and addresses
Westcountry Schools Trust
Harford Road
Ivybridge
PL21 0JA
Contact
Josie Medforth
Telephone
+44 7857426127
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43212
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Westcountry Schools Trust Managed Catering Service
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The proposed contract will be for a managed catering service to support the delivery of in-house catering in accordance with this service specification and the associated tender documents.
The Trust wish to keep the ethos of the in-house catering model whilst utilising the additional expertise and support of the Bidder. It is the expectation that this managed catering service offer will deliver efficiencies and reduce current cost per plate whilst ensuring a high standard of food quality to deliver the proposed menu.
The Bidder is required to work in partnership with the Trust, offering clear lines of communication and ensuring cohesion with the roles and responsibilities as identified in this Specification of Requirement.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Devon
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
- 55520000 - Catering services
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
Main site or place of performance
Various school sites across Devon. Refer to tender documents for the site addresses
two.2.4) Description of the procurement
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the catering services requirement.
In addition to the above, the Contractor shall:
a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract delivery as a whole.
b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties, improving the quality and uptake of meals, particularly for FSM pupils.
c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for improvement throughout the contract term.
d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services.
e. offer a service that is aligned to the vision, value and ethos of the Trust.
f. be responsible for TUPE of existing staff.
Schools included in this Lot:
Ashburton Primary School
Buckfastleigh Primary School
Ermington Primary School
Holbeton Primary School
Ivybridge Community College
Manor Primary School, Ivybridge
Sherford Vale School & Nursery
South Dartmoor Community College
Stowford School
Ugborough Primary School
Woodlands Park Primary School
Yealmpton Primary School
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Two further one year extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plymouth
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
- 55520000 - Catering services
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
Main site or place of performance
Various school sites across Plymouth. Refer to tender documents for the site addresses
two.2.4) Description of the procurement
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the catering services requirement.
In addition to the above, the Contractor shall:
a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract delivery as a whole.
b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties, improving the quality and uptake of meals, particularly for FSM pupils.
c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for improvement throughout the contract term.
d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services.
e. offer a service that is aligned to the vision, value and ethos of the Trust.
f. be responsible for TUPE of existing staff.
Schools included in this Lot:
Austin Farm Academy
Boringdon Primary School
Chaddlewood Primary School
Glen Park Primary School
Morley Meadow Primary School
Oreston Community Academy
Plympton St Maurice Primary School
Woodford Primary School
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Two further one year extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
All Schools
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
- 55520000 - Catering services
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
Main site or place of performance
Various school sites across Devon and Plymouth. Refer to tender documents for the site addresses
two.2.4) Description of the procurement
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the catering services requirement.
In addition to the above, the Contractor shall:
a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract delivery as a whole.
b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties, improving the quality and uptake of meals, particularly for FSM pupils.
c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for improvement throughout the contract term.
d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services.
e. offer a service that is aligned to the vision, value and ethos of the Trust.
f. be responsible for TUPE of existing staff.
This Lot is for all schools and therefore a combination of the school sites from Lots 1 & 2
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Two further one year extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to the tender document set and the contract terms
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
6 December 2024
Local time
12:00pm
Changed to:
Date
13 December 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 December 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233085.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:233085)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
Westcountry Schools Trust
Harford Road
Ivybridge
PL21 0JA
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Westcountry Schools Trust
Harford Road
Ivybridge
PL21 0JA
Country
United Kingdom