Section one: Contracting authority
one.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Mrs Hayley Samson
hayley.samson@cumberland.gov.uk
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.cumberland.gov.uk/
Buyer's address
https://www.cumberland.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Non-Operated Plant Framework 2024-2027
Reference number
DN700164
two.1.2) Main CPV code
- 43000000 - Machinery for mining, quarrying, construction equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council wishes to procure a framework for the hire of a range of non-operated small plant to support an in house delivery model of highway maintenance. The service will be a top up service to supplement the Council’s own small plant in times of high workload, provide cover for breakdown and to supply infrequently used equipment.
The framework will be council wide and a maximum of 3 suppliers will be appointed. Orders will be issued based on the best value supplier for each order.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
The Council wishes to procure a framework for the hire of a range of non-operated small plant to support an in house delivery model of highway maintenance. The service will be a top up service to supplement the Council’s own small plant in times of high workload, provide cover for breakdown and to supply infrequently used equipment.
All plant must meet the appropriate requirements of the Specification and the rates submitted in the Pricing Schedule must be inclusive of delivery and travel time to the local depot or to site (unless otherwise indicated in the pricing schedule) and should include for all reasonable associated equipment such as trailers, dust suppressors, etc.
The framework will be council wide and a maximum of 3 suppliers will be appointed. Orders will be issued based on the best value supplier for each order.
Tenders will only be accepted from those providers who are able to price all elements of the Pricing Schedule.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN700164) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumberland Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.
The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the agreement.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
22 December 2023
Local time
3:00pm
Changed to:
Date
27 December 2023
Local time
3:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
22 December 2023
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of England
London
Country
United Kingdom