Section one: Contracting authority/entity
one.1) Name and addresses
National Highways
B1 1RN
Birmingham
pablo.delfino@nationalhighways.co.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://nationalhighways.co.uk/
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IAM IS Support
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
National Highways has a requirement for the ongoing provision of AssetWise Linear Network Management configured to enable Structures, Network Event Manager and Network Manager, provided by Bentley Systems. The service utilizes a configured solution for National Highways based on Bentleys COTS solutions. The service areas and capabilities included in the on-going AssetWise service will be Hosting Services to provide the infrastructure of the systems and services, Management Service to provide availability, capacity and performance management, Security Management to provide the management of access control, information rights and security protocols, support Desk covering the AssetWise service including Incidents, Service requests and Change requests, and Licensing Service to provide appropriate licenses for the infrastructure.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £14,830,181.97
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
IAM IS is a critical IT system providing key capabilities to National Highways (NH) through two core functions, Structures Asset Management and Network Occupancy Management. This is vital for NH to maintain physical structural assets on the strategic road network and ensure inspection and maintenance activities take place. The system also provides vital functions for planning road works and lane closures across the strategic road network, enabling the safe opening and closing of these works, planning diversion routes, and passing this information to the public. The system also contributes key data/functions for NH corporate KPI reporting, meeting our license conditions, and supports a number of other statutory requirements.
The service utilizes a configured solution for NH based on the proposed suppliers’ solutions. The service areas and capabilities included in the on-going AssetWise service will be hosting services to provide the infrastructure of the systems and services, management service to provide availability, capacity and performance management, security management to provide the management of access control, information rights and security protocols, support desk covering the AssetWise service including Incidents, Service Requests and Change Requests, and Licensing Service to provide appropriate licenses for the infrastructure.
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a further period of 12 months period at the sole discretion of the contracting authority.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
National Highways is relying on Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 to justify the use of the negotiated procedure without prior publication for the following reasons:
The service utilizes a configured solution for NH’s based on the proposed service providers COTS solution AssetWise and has bespoke coding elements and design elements in the core software made specifically to meet NH’s specific requirements (e.g. utilization of NH’s network model, calculation of KPI 3 data, Roadwork Clash Analysis) that provide critical functionality.
Further, the Asset Management Systems landscape within National Highways uses several solutions for different asset classes like pavements, geotechnical, drainage, lighting and ancillaries, with which the IAM IS solution integrates and interoperates in a highly ad-hoc configured and complex data model that is embedded in business processes. The complexity of the dependency, interoperability and integration with numerous existing systems cannot be achieved due to these technical reasons before the current contract ends or within at least around 18 months.
The complexity and criticality of the requirement results in a minimum lead time of 18 months to be factored into an implementation plan for a replacement solution, with a considerable investment. A significant investment has been made to deploy the existing solution which still has several years before it reaches ‘end of life’ and to undertake a wholesale replacement of it at this juncture would therefore be a disproportionate and unreasonable cost in the circumstances.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 October 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
BENTLEY SYSTEMS (UK) LTD
43RD FLOOR,8 BISHOPSGATE,LONDON,EC2N 4BQ
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £14,830,181.97
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Highcourt
London
Country
United Kingdom