Section one: Contracting authority/entity
one.1) Name and addresses
NHS Suffolk and North East Essex Integrated Care Board
Aspen House, Stephenson Road, Severalls Business Park
Colchester
CO4 9QR
Country
United Kingdom
Region code
UKH14 - Suffolk
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Suffolk and North East Essex Special Allocation Scheme (SAS)
Reference number
ACE-0614-2022
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Suffolk and North East Essex Special Allocation Scheme (SAS)
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
Suffolk and North East Essex
two.2.4) Description of the procurement at the time of conclusion of the contract:
The participating Contracting Authority associated with this Modification Notice is NHS Suffolk and North East Essex Integrated Care Board (herein referred to as the 'Authority').
The Authority awarded a contract to Essex Partnership University NHS Foundation Trust (EPUT) for provision of a Special Allocation Scheme (SAS) from 1st April 2020 to 31 March 2023, with the option to extend the contract by a further 2 years up until 31 March 2025 (3+2), at an aggregate value of £264,000 over the 5 year term.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
20/25 SAS
Title
Special Allocation Scheme (SAS)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Essex Partnership University NHS Foundation Trust
The Lodge, Lodge Approach, Runwell
Wickford
SS11 7XX
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £264,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice of England and Wales
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
NHS Suffolk and North East Essex Integrated Care Board
Aspen House, Stephenson Road, Severalls Business Park
Colchester
CO4 9QR
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85100000 - Health services
seven.1.3) Place of performance
NUTS code
- UKH14 - Suffolk
Main site or place of performance
Suffolk and North East Essex
seven.1.4) Description of the procurement:
The Primary Care team have assessed the option to have one Essex Partnership University NHS Foundation Trust (EPUT) contract across the Suffolk and North East Essex (SNEE) Integrated Care Board (ICB) from 1 April 2023 (rather than 2 separate contracts, as is currently the case). Historically, North East Essex Clinical Commissioning Group (CCG) have had a contract with EPUT, and separate to this West Suffolk CCG and Ipswich & East Suffolk CCG have also had a contract with EPUT. Both these contracts have now novated over to the SNEE ICB as part of the transitioning arrangements from CCGs to ICBs.
The scope of the services for both contracts is for a Special Allocation Scheme (SAS). Special Allocation Schemes were created to ensure that patients who have been removed from a practice patient list can continue to access primary care services via alternative primary care provision. ICBs have a responsibility to ensure that all patients can access good quality GP services and that patients are not refused healthcare following incidents that are reported to the police. Patients are registered on the scheme by the submission of a Violence Reporting Form to NHS England, or ICB with Delegated Authority by a GP practice.
Therefore, the current West Suffolk & Ipswich and East Suffolk contract with EPUT will need to be varied to incorporate the requirements (scope of services and spend) of North East Essex, from 1 April 2023 until 31 March 2025.
The new aggregated contract value will therefore be £264,000 (West Suffolk and Ipswich & East Suffolk) + £120,000 (North East Essex) = £384,000.
The contract variation pertaining to the North East Essex element will be £120,000.
When the original contract was awarded there was no reference to creation of ICSs, as such the ICB can rely on Reg 72 (1) (c) of the Public Contract Regulations 2015, where all of the following conditions are fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£264,000
seven.1.7) Name and address of the contractor/concessionaire
Essex Partnership University NHS Foundation Trust
The Lodge, Lodge Approach, Runwell
Wickford
SS11 7XX
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
When the original contract was awarded there was no reference to creation of ICSs. As such the ICB can rely on Reg 72 (1) (c) of the Public Contract Regulations 2015;
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen:
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The new aggregated contract value will therefore be £264,000 (West Suffolk and Ipswich & East Suffolk) + £120,000 (North East Essex) = £384,000.
The contract variation pertaining to the North East Essex element will be £120,000.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Primary Care team has assessed the option to have one contract across the SNEE ICB from 1 April 2023, this will result in streamlined contract management and commissioning arrangements. The Authority does not believe that full re-procurement of SAS services in this instance would add value for money or necessarily improve quality. It is believed this is the most efficient and least resource intensive solution to commissioning these services across the developing ICB. Therefore the Authority deems that there is a sufficient risk of inconvenience and duplication of cost, to prevent a decision to change the contractor for these services.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £264,000
Total contract value after the modifications
Value excluding VAT: £384,000