Section one: Contracting authority
one.1) Name and addresses
Southend City Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
Ms Procurementops
procurementops@southend.gov.uk
Telephone
+44 1702215000
Country
United Kingdom
Region code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SCC - TC16 Responsive Repair & Maintenance to Southend City Councils' Corporate Buildings and Coordination of Supply, Repairs and Installations of Decking to Southend Pier
Reference number
DN738152
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Southend City Council are seeking to engage experienced and qualified organisations for the provision of responsive repairs to the Councils' Corporate Estate and the coordination of supply and installation of Decking to Southend Pier. This procurement has been divided into 2 Lots:
Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils’ Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.
Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boards from kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.
Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between £600,000 to £900,000 for Lot 1 and £1,560,000 to £1,800,000 for Lot 2 over the contract duration (6 years).
two.1.5) Estimated total value
Value excluding VAT: £2,700,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
TC16 Provision of Responsive Repairs and Maintenance to Corporate Buildings within the City of Southend-on-Sea
Lot No
1
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 45236290 - Repair work on recreational areas
- 45261900 - Roof repair and maintenance work
- 45421000 - Joinery work
- 50000000 - Repair and maintenance services
- 50760000 - Repair and maintenance of public conveniences
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 1 is for the appointment of an experienced and qualified responsive repair contractor who can deliver the provision of responsive repairs, maintenance and remedials to the Councils’ Corporate Buildings and associated land and to assist with statutory obligations e.g. Building Control and Environmental Health. The Contract will include a 1 hour responsive element to attend to callouts during normal working hours and out of hours. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.
Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between £600,000 to £900,000 for Lot 1 over the contract duration (6 years).
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2031
This contract is subject to renewal
Yes
Description of renewals
The duration of this contract is 6 years until 31st March 2031
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152
two.2) Description
two.2.1) Title
TC16b Coordination of Supply, Repairs and Installations of Decking to Southend-on-Sea Pier
Lot No
2
two.2.2) Additional CPV code(s)
- 45241300 - Pier construction work
- 45420000 - Joinery and carpentry installation work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 2 is for the appointment of an experienced and qualified contractor who can deliver the provision of the coordination of supply, repairs and installations of decking to Southend Pier. These works will range from single board replacement through to large area replacements and will include the coordination of the supply of decking and fixtures, movement of boards from kerbside to site compound and then to work areas, inspections of the existing pier decking, maintenance of stock records and reuse, recycling or disposal of removed boards. The Council are seeking to appoint one contractor under a JCT Measured Term Contract under this Lot.
Southend City Council gives no undertaking, guarantee, promise or representation in respect of the total number or value of works orders that may be placed under the Contract and also reserves the right to place works orders with other Contractors at it sole discretion. However, the Council estimates a total spend of between £1,560,000 to £1,800,000 for Lot 2 over the contract duration (6 years).
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2031
This contract is subject to renewal
Yes
Description of renewals
The duration of this contract is 6 years until 31st March 2031
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All criteria are set out in the tender documents and the supplier questionnaire available to download on https://procontract.due-north.com/ reference no. DN738152
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 November 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom