Section one: Contracting authority
one.1) Name and addresses
Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Oldbury
B69 3DB
Contact
Gaynor Martin
gaynor_martin@sandwellchildrenstrust.org
Country
United Kingdom
NUTS code
UKG37 - Sandwell
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sandwellmbc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sandwellmbc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SEND Short Breaks Activity Programme
Reference number
SMBC 24064
two.1.2) Main CPV code
- 85311300 - Welfare services for children and young people
two.1.3) Type of contract
Services
two.1.4) Short description
The purpose of this service specification is to equip providers with the necessary background knowledge and service details to effectively bid for, and if successful at tender, deliver and performance manage the provision of specialist short breaks for SEND children, young people and their families in accordance with the Sandwell Children’s Trust (The Trust) short breaks for families of SEND children principles.
two.1.5) Estimated total value
Value excluding VAT: £2,396,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Family Activities
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 85000000 - Health and social work services
- 80340000 - Special education services
- 85320000 - Social services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
The purpose of this service specification is to equip providers with the necessary background knowledge and service details to effectively bid for, and if successful at tender, deliver and performance manage the provision of specialist short breaks for SEND children, young people and their families in accordance with the Sandwell Children’s Trust (The Trust) short breaks for families of SEND children principles.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
The contract will be retendered in 4 years time subject to funding
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Initial term of three (3) years with a possible extension of a further year
two.2) Description
two.2.1) Title
Summer Schemes for children and young people
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 85000000 - Health and social work services
- 80340000 - Special education services
- 85320000 - Social services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
The purpose of this service specification is to equip providers with the necessary background knowledge and service details to effectively bid for, and if successful at tender, deliver and performance manage the provision of specialist short breaks for SEND children, young people and their families in accordance with the Sandwell Children’s Trust (The Trust) short breaks for families of SEND children principles.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
The contract will be retendered in 4 years time subject to funding
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Initial term of three (3) years with a possible extension of a further year
two.2) Description
two.2.1) Title
Saturday Clubs
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 85000000 - Health and social work services
- 80340000 - Special education services
- 85320000 - Social services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
The purpose of this service specification is to equip providers with the necessary background knowledge and service details to effectively bid for, and if successful at tender, deliver and performance manage the provision of specialist short breaks for SEND children, young people and their families in accordance with the Sandwell Children’s Trust (The Trust) short breaks for families of SEND children principles.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
The contract will be retendered in 4 years time subject to funding
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Initial term of three (3) years with a possible extension of a further year
two.2) Description
two.2.1) Title
PA Support
Lot No
Lot 4
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
- 85000000 - Health and social work services
- 80340000 - Special education services
- 85320000 - Social services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
The purpose of this service specification is to equip providers with the necessary background knowledge and service details to effectively bid for, and if successful at tender, deliver and performance manage the provision of specialist short breaks for SEND children, young people and their families in accordance with the Sandwell Children’s Trust (The Trust) short breaks for families of SEND children principles.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2029
This contract is subject to renewal
Yes
Description of renewals
The contract will be retendered in 4 years time subject to funding
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Initial term of three (3) years with a possible extension of a further year
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to ITT Documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please refer to ITT Documents
Minimum level(s) of standards possibly required
Please refer to ITT Documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please refer to ITT Documents
Minimum level(s) of standards possibly required
Please refer to ITT Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 November 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
22 November 2024
Local time
3:00pm
Place
Sandwell Metropolitan Borough Council
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to Quotation or other related documents. To submit a quotation you will be required to Opt In. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.
six.4) Procedures for review
six.4.1) Review body
The High Court of England
Royal Court of Justice the Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Please refer to ITT Documents