Scope
Description
Re-design, supply and install play equipment and safety surfacing as required to upgrade an existing play facility at Akeley Playing Fields, MK18 5HB
Tender Deadline:
31st July 2025 by 11.59pm
Tender Address:
Akeley Parish Council Clerk
Isabelle Hamilton, Fair View, Barton Hartshorn, Buckingham, MK18 4JU
playground@akeleyparishcouncil.gov.uk
This project requires the supply and installation of new play equipment (ages up to 12 years) including play area surfacing. The Council will, where possible, retain any existing viable play equipment. The principal focus of the new play equipment is imagination and inclusivity, providing play items for the up to 12-year-old age group.
The Council is seeking a play area which incorporates imagination, challenge and excitement for the target age group, and as such the proposed list of play equipment items set out below is a broad indication of the Councils and communities' vision. The list of play equipment items is intentionally generic by description, allowing Contractors to use their innovation and experience from within their own organisations and product ranges.
The Council is content with a range of materials to be used including, HPL and steel. The Council would seek to see the use of sustainable or environmentally friendly products which are durable in nature.
All existing safety surfacing must be removed to a licenced facility. The successful bidder must supply and lay safety surfacing to meet safety standards (BS EN1177). Colours shall be in all instances complimentary of the local environment. This applies to the surfacing also, but black is acceptable for surfacing.
Contractors are encouraged to consider a range of play values and disciplines and make clear within the submission, the play value for each individual item of equipment. The playscape should incorporate the widest array of possible activities to stimulate both the physical and social growth of users.
The list of play equipment items to be considered must include, but are not restricted to:
Quantity Item
1 Basket swing
1 pair Flat swings to include accessible options
1 Multi-play unit with range of play features including a slide, bridge and angled climbing wall and activity panels
1 Rope net pyramid spinner
1 Spring rider
1 Monkey Bars
1 In ground trampoline
1 pair Toddler Swings
1 Balance beam
1 Bench
Inclusivity and Imagination
Inclusivity and imagination are important elements of this project. Contractors are encouraged to consider items of play equipment that are inclusive for all and promote imagination, inquisitiveness and curiosity in the children. Consideration of natural woodland shapes, colours, materials, range of equipment, ease and assistance for access are features the Council is seeking to include. Connectivity within the play space is an essential feature, enabling people with impaired mobility or those in wheelchairs and with pushchairs to manoeuvre within the play space.
Presentation
The Council requires the Contractors proposals to be set out on a scaled drawing showing the layout of each item of equipment, entrances and connecting paths. The layout plans should itemise each item of equipment on an accompanying 'key'. The Contractor may submit 3D visual drawings showing the play area layout on the site. The Contractor is encouraged to visit the site to appreciate the slope and gradient. The Contractor should show within its price the cost for the removal, supply and installation of any surfacing.
Warranties and Guarantees
The Council is seeking a play area which is durable, vandal resistant where possible and provides quality and reliability going forward. The Contractor shall provide evidence of the warranties, guarantees and spares list for each item of equipment, the surfacing and the individual materials used within the play space. The Council requests that the Contractor submits TWO references from projects installed for a local authority within the last THREE years.
Total value (estimated)
- £110,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 29 May 2026
- 2 months, 28 days
Main procurement category
Goods
CPV classifications
- 37535200 - Playground equipment
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 July 2025, 11:59pm
Tender submission deadline
31 July 2025, 11:59pm
Submission address and any special instructions
www.akeleyparishcouncil.gov.uk
Akeley Parish Council Clerk
Isabelle Hamilton, Fair View, Barton Hartshorn, Buckingham, MK18 4JU
playground@akeleyparishcouncil.gov.uk
Your response to this invitation to tender must be received up to the closing time on the date and in the place shown above. Your tender shall be submitted in a sealed envelope or package, marked with the tenderers name for the attention of the Akeley Parish Council Clerk and the invitation to tender title: Design, Supply and Installation of Playground Equipment at Akeley Playing Fields, MK18 5HB. Tenders may also be submitted by email.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 January 2026
Award criteria
| Name | Type | Order of importance |
|---|---|---|
| play value | Quality | 1 |
| inclusivity | Quality | 2 |
| presentation | Quality | 3 |
| warranties and guarantees | Quality | 4 |
| sourced locally | Quality | 5 |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Akeley Parish Council
- Public Procurement Organisation Number: PZLB-6598-NPPR
Fairview
Barton Hartshorn
MK18 4JU
United Kingdom
Contact name: Isabelle Hamilton
Region: UKJ13 - Buckinghamshire CC
Organisation type: Public authority - sub-central government