Section one: Contracting authority
one.1) Name and addresses
Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
Contact
Angela Wilson
Angela-proc.Wilson@rotherham.gov.uk
Telephone
+44 1709334551
Country
United Kingdom
Region code
UKE31 - Barnsley, Doncaster and Rotherham
National registration number
GB173552264
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104118
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=52469&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=52469&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rough Sleepers Initiative (RSI) Accommodation Based Support Hub
Reference number
22-037
two.1.2) Main CPV code
- 85144000 - Residential health facilities services
two.1.3) Type of contract
Services
two.1.4) Short description
Rough Sleepers Initiative (RSI) Accommodation Based Support Hub
two.1.5) Estimated total value
Value excluding VAT: £640,135
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 70333000 - Housing services
- 85000000 - Health and social work services
- 85311000 - Social work services with accommodation
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
- UK - United Kingdom
Main site or place of performance
Rotherham
two.2.4) Description of the procurement
The Key components for Rough Sleeper Initiative (RSI) Accommodation Based Support Hub are as follows: -
.
• It will be staffed 24 hours a day.
• It will have capacity for up to 8 short-term emergency bed spaces
• It will provide a communal area that will serve the purpose of a hub for residents (non-residents by invite only)
• It will provide a welcoming safe environment
• It will provide strength-based approach support
• Staff will be experienced in working with entrenched Rough Sleepers, including those presenting with complex needs
• It will deliver joint support between the Provider and the RSI team.
• Rotherham Councils in-house RSI team will lead on driving a coordinated approach with specialist agencies and housing options as part of the move on efforts
• Accommodation will be provided for up to 6 weeks with extensions permitted at RSI team request
• It will form an integral part of part of the Rough Sleepers Initiative Pathway
.
The service will not be required to accommodate single females and will therefore be deemed out of scope as other more appropriate provisions will be utilised.
.
Important Dates for your diary.
.
20/12/2022 12:00 Noon: Deadline for submissions of any requests to amend the Terms & Conditions
.
22/12/2022 12 Noon: Social Value Bidders Q & A /Clarification submission deadline
.
16/12/2022 10:00- 12:00 am: Social Value Bidders Clarifications / Q&A session
.
If no questions are received in respect of the social value bidders’ event, the clarification /Q&A part of the event will not go ahead.
.
The contract will be fixed for the initial period of 1 year 9 months less 3 days at £297,980.38 and will be paid monthly in arrears as detailed in the terms and conditions.
.
The cost of the service from 1 April 2025, will be in line with any grant bid for and received from the Department for Levelling up – Housing & communities or any other grant funding secured.
.
It is anticipated that the contract will commence on 04/07/2023. The contract will have an option to extend by up to a further two years, making the latest possible expiry date 31/03/2027
.
The Council is committed to a performance and evidence-based approach to Social Value and has partnered with the Social Value Portal (SVP) to assist in the delivery of this. Based on the National TOMs (Themes, Outcomes and Measures) developed by the Social Value Portal, bidders are required to propose credible commitments against which performance (for the successful bidder) will be monitored.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Quality criterion - Name: Social Value / Weighting: 20
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £640,136
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 July 2023
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that the contract will commence on 04/07/2023. The contract will have an option to extend by up to a further two years, making the latest possible expiry date 31/03/2027 dependent on any grant funding secured
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will have an option to extend by up to a further two years at the end of the initial contract period, making the latest possible expiry date 31/03/2027.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-020215
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
six.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom