Scope
Reference
T/JA193/24
Description
The United Kingdom Atomic Energy Authority (UKAEA) are undertaking the JET Decommissioning and Repurposing (JDR) programme, a multi-year programme in which the Joint European Torus (JET) fusion system will be decommissioned and key infrastructure is repurposed for further use. The JET tokamak, and the associated supporting systems, power supplies, diagnostic systems, and buildings represent a significant infrastructure for the JDR programme to handle. Due to the operation of a fusion system some materials require specialist management as either radioactive or chemically hazardous material. A key criteria for managing these materials is the storage of relevant information and the tracking of material. UKAEA are seeking a digital solution to aid with this information storage and tracking in the form of a material inventory system. Since the materials concerned will mostly be wastes, this is hence referred to as a 'Waste Data System' or 'Waste Inventory System' as is commonplace within the nuclear sector. UKAEA is a public body tasked with progressing fusion research and is hence free from excessive security considerations which often accompany sensitive nuclear materials associated with nuclear fission. UKAEA is seeking a design, build, host, and support contract for this system. It is expected that the design / build phase of the project is expected to consist of an initial period (~12 months), followed by a prolonged hosting and support functionality for an extended period. It is expected that this will be a combined period of up to 5 years. Please note the submission deadline for Stage 1 is 18/07/2025.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 April 2026
- Possible extension to 1 September 2029
- 4 years, 1 day
Description of possible extension:
Please refer to Appendix 2 and 11 for Information on Extension
Main procurement category
Services
CPV classifications
- 72212600 - Database and operating software development services
- 48600000 - Database and operating software package
- 48612000 - Database-management system
- 72211000 - Programming services of systems and user software
- 72212100 - Industry specific software development services
- 72212610 - Database software development services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
11 July 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
11 August 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 August 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Refer to Appendix 8 |
Quality | 55% |
| Price | Refer to Appendix 8 |
Price | 25% |
| Demonstration | Refer to Appendix 8 |
Quality | 20% |
Other information
Payment terms
Please refer to Appendix 11 of the tender pack.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement process is being undertaken using the Competitive Flexible Procedure under the Procurement Act 2023. This tender is being run as a two-stage process in order to down select to the preferred bidder. Bidders are required to submit their Procurement Specific Questionnaire (PSQ) and tender response by the deadline of 18th July 2025. UKAEA will first assess the PSQ that is submitted for this contract. A bidder must meet all the requirements set out in the PSQ (also known as the Conditions of Participation). Stage 1 - Bidders who meet the PSQ requirements will have their tender submission evaluated by the tender evaluation panel for this contract. UKAEA will shortlist the top three bidders to demonstrate their system. Stage 2 - This stage will include an invitation for shortlisted bidders to demonstrate their system and outline any plans to meet the full requirements of the contract. This stage will be scored, and the score will be added to the bidder's Stage 1 tender score. The combined score will contribute to the final tender evaluation for this contract. The Bidder with the highest score will be awarded the contract.
Contracting authority
UK Atomic Energy Authority
- Public Procurement Organisation Number: PLJV-1169-JTDD
Culham Science Centre
Oxfordshire
OX14 3DB
United Kingdom
Contact name: Jack Swindells
Telephone: +44 1235465318
Email: Jack.swindells@ukaea.uk
Website: https://www.gov.uk/government/organisations/uk-atomic-energy-authority
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - central government