Scope
Description
Gateshead Council would like to appoint a single supplier to modernise and maintain the IT and Audiovisual (AV) equipment in the Civic Centre's Council Chamber. The Civic Centre's Council Chamber is an essential resource for the Council to hold its meetings of the Full Council which are required under legislation and the Council's Constitution and are fundamental to the Council's democratic decision-making.
Contract 1. Replacement of Council Chamber Audio and Visual (AV) Equipment
Supplier
Contract value
- £408,167 excluding VAT
- £489,800.40 including VAT
Above the relevant threshold
Award decision date
23 June 2025
Date assessment summaries were sent to tenderers
23 June 2025
Standstill period
- End: 2 July 2025
- 8 working days
Earliest date the contract will be signed
3 July 2025
Contract dates (estimated)
- 3 July 2025 to 2 July 2030
- Possible extension to 1 July 2034
- 8 years, 11 months, 30 days
Description of possible extension:
2 x 2 Year Extensions
Main procurement category
Services
CPV classifications
- 32320000 - Television and audio-visual equipment
- 32340000 - Microphones and loudspeakers
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
Contract locations
- UKC - North East (England)
Information about tenders
- 7 tenders received
- 7 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
VP-AV Limited
- Companies House: 02905600
- Public Procurement Organisation Number: PHXW-6319-TTVY
Innovation House
Andover
SP10 3UR
United Kingdom
Email: info@vp-av.co.uk
Website: http://vp-av.co.uk
Region: UKJ36 - Central Hampshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Replacement of Council Chamber Audio and Visual (AV) Equipment
Contracting authority
Gateshead Borough Council
- Public Procurement Organisation Number: PPGY-1151-NJQN
Civic Centre, Regent Terrace
Gateshead
NE8 1HH
United Kingdom
Email: procurement@gateshead.gov.uk
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government