Scope
Reference
PP-10160a
Description
The Harris Federation is an education charity led and run by teachers. They opened their first school in 1991 and now run 54 primary and secondary academies in London and Essex, and train thousands of teachers per year from the Harris Federation and beyond.
School School Code Address
1 Harris Academy Battersea
HABS 401 Battersea Park Rd, London SW11 5AP
2 Harris Academy Beckenham
HABE Manor Way Beckenham, Kent BR3 3SJ
3 Harris Primary Academy Beckenham Green
HPABG Manor Way Beckenham, Kent BR3 3SJ
4 Harris Academy Bermondsey
HAB 55, Southwark Park Road, London, SE16 3TZ
5 Harris Girls' Academy Bromley
HABR Lennard Road, Beckenham, Kent, BR3 1QR
6 Harris Academy Chobham
HAC 40 Cheering Lane, London, E20 1BD
7 Harris City Academy Crystal Palace
HCACP Maberley Road, London, SE19 2JH
8 Harris Garrard Academy
HGA Yarnton Way, Thamesmead, Erith, Kent, DA18 $DW
9 Harris Primary Academy Haling Park
HPAHP 50-58 Haling Road, South Croydon, CR2 6HS
10 Harris Academy Purley
HAPU Kendra Hall Road, Surrey, CR2 6DT
11 Harris Lowe Academy Willesden
HLAW Doyle Gardens, Willesden, London, NW10 3ST
The contract will be for the provision of outsourced cleaning services across 11 schools, including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.
Note: The cleaning of the spaces within the schools will need to take into account the Lettings Schedules set out for each school. The successful Supplier will be required to work around the Lettings times and schedules to ensure the space is clean for the following day.
The Trust's Safeguarding Policy sets out that during the recruitment process, all prospective cleaning staff must show their full employment history before a role in the school can be given.
The supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will allow for the purchase of cleaning consumables and equipment and point-of-use consumables and bin liners to support the delivery of the cleaning services as per below:
The list of consumables will be:
Toilet paper
Hand soap
Handtowels
Dishwasher tablets
Washing up liquid
Refer to Attachment 5 Workforce Data for TUPE data - There is no LGPS.
Further information on the Client's requirements can be found at Attachment 1a Specification and Attachment 1b Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Total value (estimated)
- £6,440,000 excluding VAT
- £7,728,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 16 February 2026 to 15 February 2029
- Possible extension to 15 February 2031
- 5 years
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Lot LOT-0001. Lot 1 Central
Description
- Harris Bermondsey
- Harris Battersea
- Harris Willesden
Lot value (estimated)
- £2,260,000 excluding VAT
- £2,712,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2 East
Description
- Harris Chobham
- Harris Garrard
Lot value (estimated)
- £1,565,000 excluding VAT
- £1,878,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. Lot 3 South
Description
- Harris Purley
- Harris Primary Haling Park
Lot value (estimated)
- £1,125,000 excluding VAT
- £1,350,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. Lot 4 Southeast
Description
- Harris Beckenham
- Harris City Crystal Palace
- Harris Girls Bromley
- Harris Primary Beckham Green
Lot value (estimated)
- £1,490,000 excluding VAT
- £1,788,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot LOT-0001. Lot 1 Central
Lot LOT-0002. Lot 2 East
Lot LOT-0003. Lot 3 South
Lot LOT-0004. Lot 4 Southeast
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 July 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
21 July 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 November 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 60% of overall score
Price Assessment: 40% of overall score
See ITT Part A document for full breakdown
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
2) Stage 2 - Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
Contracting authority
HARRIS FEDERATION
- Companies House: 06228587
4th Floor Norfolk House
Croydon
CR0 1LH
United Kingdom
Region: UKI62 - Croydon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly