Section one: Contracting authority
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
Contact
Mr Luke Rawle
Telephone
+44 1163052043
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.eastmidstenders.org/index.html
Buyer's address
https://www.eastmidstenders.org/index.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Scheduled Servicing and Associated Services to the Council owned Waste Management JCB Fleet of Machines
Reference number
DN734810
two.1.2) Main CPV code
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.1.3) Type of contract
Services
two.1.4) Short description
A Contract for servicing, repair and maintenance (R&M), and Telematics, services for the Council’s JCB machine fleet providing waste management handling operations at the Council’s Waste Transfer Stations at Bardon, Loughborough, Whetstone and Kibworth, and at the Recycling and Household Waste Site at Whetstone.
The contract will be a Measured Term Contract with a maximum Contract Term of 10 years and will comprise of;
• Preplanned activities - Scheduled Servicing
• Fixed term services – Machine Telematics
• Regular services - Annual certification requirements
• Emergency Response services – Ad hoc breakdown and repair requirements.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,100,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
A Contract for servicing, repair and maintenance (R&M), and Telematics, services for the Council’s JCB machine fleet providing waste management handling operations at the Council’s Waste Transfer Stations at Bardon, Loughborough, Whetstone and Kibworth, and at the Recycling and Household Waste Site at Whetstone.
The contract will be a Measured Term Contract with a maximum Contract Term of 10 years and will comprise of;
• Preplanned activities - Scheduled Servicing
• Fixed term services – Machine Telematics
• Regular services - Annual certification requirements
• Emergency Response services – Ad hoc breakdown and repair requirements.
The first Agreement Term for the Scheduled Servicing of an individual machine shall be 5 years, commencing on a Commencement Date being whichever is the earlier of :
• Either the fifth anniversary of the machine’s delivery (being a new machine when delivered)
• Or on completing a total 5000 hours of operation (as displayed on the machine Livelink data)
And shall for each machine expire on a date whichever is the earliest of:
• Either five years from the Commencement Date;
• Or on completing a total of 10000 hours of operation (as displayed on the machine Livelink data)
The Contract Term for Telematics (JCB Livelink) for each machine shall be period of five years commencing on the fifth anniversary of the machine’s delivery date.
The Contract Term for the delivery of Ad Hoc Services shall be the Measured Term Contract Term. (10 years)
The Council may at its absolute discretion, and with the agreement of the tenderer, extend the Agreement Term for Scheduled Servicing, and/or the Contract for Telematics Services, for an individual machine in periods of up to 12 months or 1000 hours of operation but no Agreement or Contract Term shall extend beyond the Measured Term Contract Term except in the circumstances specified below.
An Agreement with a term of five years and entered into before the sixth anniversary of the Measured Term Contract shall remain in force for the full Agreement Term notwithstanding that the expiry date of the Agreement shall be after the expiry of the Measured Term Contract. In these circumstances the terms and conditions of the measured Term Contract shall remain in force but only in so far as is necessary for the discharge of the Agreement Terms.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-023266
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Title
Scheduled Servicing and Associated Services to the Council owned Waste Management JCB Fleet of Machines
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Watling JCB Ltd
Dog & Gun Lane, Whetstone
Leicester
LE8 6LJ
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,100,000
Total value of the contract/lot: £1,100,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
London
Country
United Kingdom