Section one: Contracting authority
one.1) Name and addresses
Cyngor Gwynedd Council
Caernarfon
LL55 1SH
Contact
Caroline Campbell
carolinecampbell@gwynedd.llyw.cymru
Telephone
+44 1286679908
Country
United Kingdom
NUTS code
UKL12 - Gwynedd
Internet address(es)
Main address
https://www.gwynedd.llyw.cymru/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gwynedd Food Supply and Distribution Contracts
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
This tender is to establish a framework for the Food Distribution and Supply Contracts for Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
Contract Overview
1. In total these contracts will require the supply and delivery of food products to approximately 126 sites across Gwynedd and Anglesey for a period of 4 years with an estimated annual value of 3,400,000 GBP.
2. These contracts will be split into 6 main categories:- Grocery Provision, Frozen Foods, Frozen Meat, Fruit and Vegetables, Bread, and Milk.
3. Suppliers will be expected to comply with UK food safety and quality standards.
(Full details on service requirements will be provided in the tender documentation).
two.1.5) Estimated total value
Value excluding VAT: £13,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Frozen Food
Lot No
2
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
Main site or place of performance
Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
two.2.4) Description of the procurement
Distribution and Supply of Frozen Food products as listed in the tender documents.
two.2.5) Award criteria
Quality criterion - Name: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value. / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
We estimate that the contract will be renewed in 4 years time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fruit and Vegetables
Lot No
4
two.2.2) Additional CPV code(s)
- 03220000 - Vegetables, fruits and nuts
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
Main site or place of performance
Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
two.2.4) Description of the procurement
Distribution and Supply of Fruit and Vegetables as listed in tender documents.
two.2.5) Award criteria
Quality criterion - Name: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value. / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
We estimate that the contract will be renewed in 4 years time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bread
Lot No
5
two.2.2) Additional CPV code(s)
- 15811000 - Bread products
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
Main site or place of performance
Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
two.2.4) Description of the procurement
Distribution and Supply of Bread Products as listed in tender documents.
two.2.5) Award criteria
Quality criterion - Name: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value. / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
We estimate that the contract will be renewed in 4 years time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Milk
Lot No
6
two.2.2) Additional CPV code(s)
- 15511000 - Milk
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
Main site or place of performance
Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
two.2.4) Description of the procurement
Distribution and Supply of Bread Products as listed in tender documents.
two.2.5) Award criteria
Quality criterion - Name: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value. / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
We estimate that the contract will be renewed in 4 years time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Frozen Meat
Lot No
3
two.2.2) Additional CPV code(s)
- 15100000 - Animal products, meat and meat products
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
Main site or place of performance
Gwynedd Schools, Residential Homes, Leisure Centres
two.2.4) Description of the procurement
Distribution and Supply of Frozen Meat as listed in tender documents.
two.2.5) Award criteria
Quality criterion - Name: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value. / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
We estimate that the contract will be renewed in 4 years time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grocery Provision
Lot No
1
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
Main site or place of performance
Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
two.2.4) Description of the procurement
Distribution and Supply of Grocery products as listed in the tender documents.
two.2.5) Award criteria
Quality criterion - Name: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value. / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
We estimate that the contract will be renewed in 4 years time.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 January 2024
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 January 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Approximately 4 years time.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136593
(WA Ref:136593)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom