Section one: Contracting authority
one.1) Name and addresses
Gentoo Group
Emperor House, 2 Emperor Way
Sunderland
SR3 3XR
Contact
David Major
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://app.panacea-software.com/gentoo/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://app.panacea-software.com/gentoo/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Strategies
Reference number
DM123486
two.1.2) Main CPV code
- 71317000 - Hazard protection and control consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Procurement of Fire Safety Strategies for high-risk buildings
two.1.5) Estimated total value
Value excluding VAT: £310,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
two.2.4) Description of the procurement
The Building Safety Act 2022 requires Gentoo Group (the Group) to identify, understand, manage and mitigate building safety risks throughout the life span of their relevant buildings. Therefore, all relevant building safety information must be maintained for these buildings as part of the golden thread of information.
In addition, Regulation 38 of the Building Regulations require that where any building undergoes material change that relevant fire safety information is collated. For higher risk buildings this information will form part of the golden thread of information, for any building which is not a higher risk building the information will be invaluable to understand how the building has been constructed or modified.
As part of this information there should be a fire safety strategy. For existing buildings this is not always available, but it is a key document in understanding
• Means of warning
• Means of escape
• Internal fire spread / passive fire protection
• External fire spread
• Access / facilities for the fire and rescue services
• Fire safety management of the building
• Other active fire safety systems within the building
The Group is seeking to appoint a competent, independent third-party (referred to subsequently as the “appointed contractor”) to undertake the following services:
• Review the passive fire protection (desktop) to ensure that it is suitable for the type and occupancy of the building, this should be reflected in the compartmentation drawings
• Review the current cause and effect matrix for the building to ensure that all active fire systems are operating appropriately
• Review the current evacuation strategy to ensure that the provision of passive and active fire safety measures supports the strategy
• Complete a written fire safety strategy report
Further information regarding the Group’s requirements will be provided within the Tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-033881
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 December 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 December 2024
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Gentoo Group Ltd
Sunderland
Country
United Kingdom