Section one: Contracting authority
one.1) Name and addresses
London Legacy Development Corporation
Floor 9, 5 Endeavour Square
Stratford
E20 1JN
Contact
Madeleine Bromley
QEOPOperationalContracts@londonlegacy.co.uk
Telephone
+44 2032881800
Country
United Kingdom
NUTS code
UKI41 - Hackney and Newham
Internet address(es)
Main address
www.queenelizabetholympicpark.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Mayoral Development Corporation
one.5) Main activity
Other activity
Recreational, cultural and sporting services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Copper Box Arena Operation and Maintenance Services
Reference number
0396
two.1.2) Main CPV code
- 92000000 - Recreational, cultural and sporting services
two.1.3) Type of contract
Services
two.1.4) Short description
The London Legacy Corporation Development (LLDC) operates Queen Elizabeth Olympic Park (QEOP) utilising a number of different service contracts that have been let from the park's inception; some prior to London 2012 and some as the park has evolved into its current form post-games.
As the Contracting Authority, the LLDC wishes to procure a new supplier to operate and maintain the Copper Box Arena. The Copper Box Arena is key to the ongoing legacy of the QEOP and is one of the most iconic venues of London 2012 Olympic and Paralympic Games.
two.1.5) Estimated total value
Value excluding VAT: £0.01
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92300000 - Entertainment services
- 92600000 - Sporting services
- 92610000 - Sports facilities operation services
- 92620000 - Sport-related services
- 92621000 - Sports-event promotion services
- 92622000 - Sports-event organisation services
- 79993000 - Building and facilities management services
- 98351000 - Car park management services
- 98000000 - Other community, social and personal services
- 55520000 - Catering services
- 79340000 - Advertising and marketing services
- 98351100 - Car park services
two.2.3) Place of performance
NUTS codes
- UKI41 - Hackney and Newham
Main site or place of performance
Hackney and Newham
two.2.4) Description of the procurement
LLDC is looking to appoint a service provider that will operate and maintain the Copper Box Arena, continuing the high level of public use and attracting major national and international events.
London 2012’s ‘Box That Rocks’ is the London destination for basketball, netball, esports and this autumn hosted the opening matches of the Wheelchair Rugby League World Cup, as well as community sport, health and fitness.
The services cover the operation of a world class venue and the associated facilities management.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
Additional 5-year option to renew the lease would need to be exercised 2 years before the expiry of the initial term.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-020530
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 February 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
8 March 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
To register a bona fide expression of interest in this event, you are firstly requested to complete and return a Confidentiality Agreement to gain access to the procurement documentation, which includes details of the scope, procurement process, award criteria and contract terms. Your primary contact and / or organisation must register on to access and complete the Confidentiality Agreement. These requirements must be met before any further information can be released to you.
The Contracting Authority will host a virtual SQ Presentation on 15th December at 10:00. The presentation will be hosted via Microsoft Teams and access details will be provided further to the completion of the Confidentiality Agreement requirements.
The Contracting Authority is not, and shall not be, liable for any costs, fees or expenses (including (without limitation) any third-party costs, fees or expenses) incurred by any Applicants in considering and/or responding to this procurement process.
Tenderers shall be required to price their tender in pounds sterling. All communications will be conducted in English.
The Contracting Authority reserves the right not to award any contract and to make whatever changes it sees fit to the timetable, structure and/or content of the procurement process and to cancel the process in its entirety at any stage.
The Contracting Authority does not bind itself to enter into any contract. No contractual rights express or implied arise out of this notice or the procedures envisaged by it. Any resulting contracts will be considered contracts made in England and Wales according to English and Welsh law.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=735247964
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=735247964" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=735247964
GO Reference: GO-2022125-PRO-21657232
six.4) Procedures for review
six.4.1) Review body
See Section VI.4.3
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Part 3 of the Public Contracts Regulations 2015 addresses the remedies available to economic operators. The LLDC are conducting this procurement and will incorporate a minimum 10 calendar day standstill period in accordance with Regulation 87 of the Public Contracts Regulations 2015 prior to concluding the award of any contract pursuant to this notice. In the first instance, potentially aggrieved economic operators should notify the LLDC of an appeal.