Copper Box Arena Operation and Maintenance Services

  • London Legacy Development Corporation

F02: Contract notice

Notice reference: 2022/S 000-034393

Published 5 December 2022, 4:05pm

Section one: Contracting authority

one.1) Name and addresses

London Legacy Development Corporation

Floor 9, 5 Endeavour Square


E20 1JN


Madeleine Bromley




+44 2032881800


United Kingdom

NUTS code

UKI41 - Hackney and Newham

Internet address(es)

Main address


one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at


Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Other type

Mayoral Development Corporation

one.5) Main activity

Other activity

Recreational, cultural and sporting services

Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Copper Box Arena Operation and Maintenance Services

Reference number


two.1.2) Main CPV code

  • 92000000 - Recreational, cultural and sporting services

two.1.3) Type of contract


two.1.4) Short description

The London Legacy Corporation Development (LLDC) operates Queen Elizabeth Olympic Park (QEOP) utilising a number of different service contracts that have been let from the park's inception; some prior to London 2012 and some as the park has evolved into its current form post-games.

As the Contracting Authority, the LLDC wishes to procure a new supplier to operate and maintain the Copper Box Arena. The Copper Box Arena is key to the ongoing legacy of the QEOP and is one of the most iconic venues of London 2012 Olympic and Paralympic Games.

two.1.5) Estimated total value

Value excluding VAT: £0.01

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 92300000 - Entertainment services
  • 92600000 - Sporting services
  • 92610000 - Sports facilities operation services
  • 92620000 - Sport-related services
  • 92621000 - Sports-event promotion services
  • 92622000 - Sports-event organisation services
  • 79993000 - Building and facilities management services
  • 98351000 - Car park management services
  • 98000000 - Other community, social and personal services
  • 55520000 - Catering services
  • 79340000 - Advertising and marketing services
  • 98351100 - Car park services

two.2.3) Place of performance

NUTS codes
  • UKI41 - Hackney and Newham
Main site or place of performance

Hackney and Newham

two.2.4) Description of the procurement

LLDC is looking to appoint a service provider that will operate and maintain the Copper Box Arena, continuing the high level of public use and attracting major national and international events.

London 2012’s ‘Box That Rocks’ is the London destination for basketball, netball, esports and this autumn hosted the opening matches of the Wheelchair Rugby League World Cup, as well as community sport, health and fitness.

The services cover the operation of a world class venue and the associated facilities management.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months


This contract is subject to renewal


Description of renewals

Additional 5-year option to renew the lease would need to be exercised 2 years before the expiry of the initial term.

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive procedure with negotiation

four.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2021/S 000-020530

four.2.2) Time limit for receipt of tenders or requests to participate


8 February 2023

Local time


four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

8 March 2023

four.2.4) Languages in which tenders or requests to participate may be submitted


four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

To register a bona fide expression of interest in this event, you are firstly requested to complete and return a Confidentiality Agreement to gain access to the procurement documentation, which includes details of the scope, procurement process, award criteria and contract terms. Your primary contact and / or organisation must register on to access and complete the Confidentiality Agreement. These requirements must be met before any further information can be released to you.


The Contracting Authority will host a virtual SQ Presentation on 15th December at 10:00. The presentation will be hosted via Microsoft Teams and access details will be provided further to the completion of the Confidentiality Agreement requirements.

The Contracting Authority is not, and shall not be, liable for any costs, fees or expenses (including (without limitation) any third-party costs, fees or expenses) incurred by any Applicants in considering and/or responding to this procurement process.

Tenderers shall be required to price their tender in pounds sterling. All communications will be conducted in English.

The Contracting Authority reserves the right not to award any contract and to make whatever changes it sees fit to the timetable, structure and/or content of the procurement process and to cancel the process in its entirety at any stage.

The Contracting Authority does not bind itself to enter into any contract. No contractual rights express or implied arise out of this notice or the procedures envisaged by it. Any resulting contracts will be considered contracts made in England and Wales according to English and Welsh law.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=735247964" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=735247964

GO Reference: GO-2022125-PRO-21657232

six.4) Procedures for review

six.4.1) Review body

See Section VI.4.3



United Kingdom

six.4.3) Review procedure

Precise information on deadline(s) for review procedures

Part 3 of the Public Contracts Regulations 2015 addresses the remedies available to economic operators. The LLDC are conducting this procurement and will incorporate a minimum 10 calendar day standstill period in accordance with Regulation 87 of the Public Contracts Regulations 2015 prior to concluding the award of any contract pursuant to this notice. In the first instance, potentially aggrieved economic operators should notify the LLDC of an appeal.