Section one: Contracting authority
one.1) Name and addresses
London Borough of Ealing
Perceval House, 14-16 Uxbridge Road
London
W5 2HL
Contact
Colin Holland
Telephone
+44 2088257709
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register
Additional information can be obtained from another address:
WT Partnership
AMP House, Dingwall Road
Croydon
CR0 2LX
Contact
Peter Southall
peter.southall@wtpartnership.com
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Local government
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ealing Property Services Facilities Management Contract 2023
Reference number
DN645813
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of Planned and Reactive maintenance services to corporate and community service properties managed by its Property Services department.
It is proposed that contracts would be procured in Lots that may be let individually or together. Ealing is keen to provide opportunities for small to medium sized companies and those with a local presence in or close to the borough.
A full range of hard FM services will be required including building services, fabric and miscellaneous requirements for catering equipment.
The maintenance services specifications are expected to be based upon the SFG20 standard published by BESA, modified as required to suit Ealing’s needs.
An initial contract period of two years is proposed with possible annual extensions.
The services to be procured cover 162 Sites all within the London Borough of Ealing
The services cover a mixture of different construction types and function of buildings including offices, residential, nursery and care homes, schools and colleges, public buildings and external parks and grounds
Services required vary between sites from full hard FM maintenance to single service only e.g. maintenance of catering equipment in schools
Future changes to the Estate and services required are to be expected throughout the term of any contract awarded
Ealing Council is committed to reducing its carbon footprint with a target of net zero by 2030. The council is working in collaboration with West London authorities to achieve this. Ealing has previously approached the market to explain its drive towards net zero carbon and suppliers were found to be keen to contribute. Ealing aligns with The West London Alliance (WLA) Low Carbon Procurement Toolkit in exercising this commitment
Ealing Council has launched its new Social Value Policy 2022. Designed to bring benefits to the community through itssuppliers, and contribute to:
o Creating good jobs
o Tackling the climate crisis
o Fighting inequality
Social value benefits will be considered and form an integral part of commissioning strategy and allowed for in procurement process on a proportional and relevant basis.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Mechanical Services
Lot No
1
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Planned and reactive maintenance service to mechanical installations.
Services to include but not limited to Hot and cold water, above ground drainage, heating and chilled water systems, ventilation and air conditioning.
All statutory testing and certification will be covered by this Lot to the above services except those required by water hygiene regulations which are subject to another Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2025
This contract is subject to renewal
Yes
Description of renewals
Two contract extensions of 12 months each at the discretion of Ealing Property Services
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical Services
Lot No
2
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Planned and reactive maintenance service to electrical installations.
Services to include but not limited to LV distribution, lighting and emergency lighting, generators and UPS systems, portable appliance testing, automated barriers and doors, electrical testing, CCTV systems, intruder alarm systems, access control.
All statutory testing and certification will be covered by this Lot to the above services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2025
This contract is subject to renewal
Yes
Description of renewals
Two contract extensions of 12 months each at the discretion of Ealing Property Services
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Building Fabric
Lot No
3
two.2.2) Additional CPV code(s)
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44221100 - Windows
- 45261000 - Erection and related works of roof frames and coverings
- 45400000 - Building completion work
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Internal and external building fabric will be subject to reactive repairs and minor project works.
Works may include but not unlimited to internal and external building work and inspections, windows, roofing, external cladding, structural repairs, internal partitions, finishes and decorations, manual shutters.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2025
This contract is subject to renewal
Yes
Description of renewals
Two contract extensions of 12 months each at the discretion of Ealing Property Services
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lifts and access equipment
Lot No
4
two.2.2) Additional CPV code(s)
- 35113100 - Site-safety equipment
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Planned and reactive maintenance service to lifts and access equipment.
Services to include but not limited to passenger lifts including disabled platform lifts, goods lifts, lifting machines and hoists, fall arrest systems.
All statutory testing and certification will be covered by this Lot to the above services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2025
This contract is subject to renewal
Yes
Description of renewals
Two contract extensions of 12 months each at the discretion of Ealing Property Services
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire and Security systems
Lot No
5
two.2.2) Additional CPV code(s)
- 31620000 - Sound or visual signalling apparatus
- 35100000 - Emergency and security equipment
- 50413200 - Repair and maintenance services of firefighting equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Planned and reactive maintenance service to Fire and Security Systems
Services to include but not limited to Fire detection and alarm systems, dry risers, fire extinguishers, fire hydrants, fire suppression systems, intruder alarm systems, sprinkler systems, fire/smoke ventilation, CCTV, fire dampers, remote monitoring of fire and intruder alarms.
All statutory testing and certification will be covered by this Lot to the above services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2025
This contract is subject to renewal
Yes
Description of renewals
Two contract extensions of 12 months each at the discretion of Ealing Property Services
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Water Safety
Lot No
6
two.2.2) Additional CPV code(s)
- 71700000 - Monitoring and control services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
All services to provide water safety to required standards including but not limited to risk assessments, temperature testing, legionella sampling and analysis, cleaning and disinfection of systems, tank inspections, shower descaling.
The associated remedial and repair work will be carried out by others.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2025
This contract is subject to renewal
Yes
Description of renewals
Two contract extensions of 12 months each at the discretion of Ealing Property Services
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Catering Equipment
Lot No
7
two.2.2) Additional CPV code(s)
- 50883000 - Repair and maintenance services of catering equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Repair and maintenance of catering equipment including gas and electric powered and catering refrigeration.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2025
This contract is subject to renewal
Yes
Description of renewals
Two contract extensions of 12 months each at the discretion of Ealing Property Services
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 January 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The London Borough of Ealing
Perceval House, 14-16 Uxbridge Road
London
W5 2HL
Telephone
+44 2088257709
Country
United Kingdom