Section one: Contracting authority
one.1) Name and addresses
Wrexham University
Plas Coch, Mold Road
Wrexham
LL11 2AW
Contact
Arwel Staples
Telephone
+44 1978293188
Fax
+44 1978293188
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.sell2wales.gov.wales
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
http://www.sell2wales.gov.wales
one.4) Type of the contracting authority
Other type
University
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply and Installation of an Immersive Suite Solution
Reference number
AS/CT/22/010/2024
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Wrexham University is looking to create an immersive space that will be used for a wide range of activities from training scenarios for our students and industry partners through to development of immersive training content and supporting technologies. We are looking to install an Immersive four wall and floor projection solution space using 2D projectors to be installed into a new building at the university.
As a guide, the expected users of the immersive space will be:
University Students
Academic Researchers
NHS Professionals and Trainees
Industry Partners
Schools and Colleges
Professional Training Organisations
Interdisciplinary Project Teams
Community Outreach Initiatives
University subsidiary limited companies – Glyndwr Innovation Ltd. (GIL), North Wales Science Ltd. (NWS)
Commercial partners who the University will have Commercial Partnership contracts which may deliver revenue generation.
The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building is due to be completed during December 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until late 2025. It is expected that the Immersive Space supplier will work with the construction contractor throughout 2025 to ensure successful completion of the overall project.
The solution needs to be able to run scenarios and content from a number of different applications. A full list is provided in Appendix 1F, which should be completed in full.
The following are viewed as mandatory, and full compatibility integration need to be in place before 5th December 2025.
The solution needs to allow the university to show their own pre-recorded and live streamed 360 material.
The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 Titan camera system)
The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 X4 camera system)
The solution needs to be able to show material created using YouTube 360.
The solution needs to be able to run scenarios from Google Earth
The solution needs to be able to run scenarios from Google Street View
The solution needs to be able to run scenarios from Matterport
The solution needs to be able to run scenarios from Sketchup
The solution needs to be able to run scenarios from Unity
The solution needs to be able to run scenarios from Unreal Engine
The solution needs to be able to run scenarios from Virtus Tech DigiSim (Wales Virtual Hospital)
The solution needs to be able to run scenarios from VRPatients
two.1.5) Estimated total value
Value excluding VAT: £385,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 51314000 - Installation services of video equipment
- 32322000 - Multimedia equipment
- 32321200 - Audio-visual equipment
- 30231000 - Computer screens and consoles
- 51313000 - Installation services of sound equipment
- 48900000 - Miscellaneous software package and computer systems
- 72230000 - Custom software development services
- 72200000 - Software programming and consultancy services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Wrexham, North Wales
two.2.4) Description of the procurement
The University is seeking to procure a contract To Supply and Installation of an Immersive Suite Solution. This will be a 5 year contract in total to include supply, delivery, installation and support and maintenance contract provision. There will be an option to extend the contract for a further 2 years (1 +1) subject to annual review and performance.
The supply of software and projection equipment which will combine to deliver an immersive suite solution space .
The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building works is due to be completed by early December 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until October / November 2025. However, the University will place purchase orders for the Hardware equipment (i.e. Projectors) in early January 2025 for immediate delivery.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
As par of Appendix 1h Technical Specifications and the the Pricing Schedule, the Bidders are requested to provide prices for optional equipment, services etc which are subject to additional funding being made available.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Supply and Delivery of the Equipment will be in Quarter 1 of 2025, but installation will be in October / November 2025(9 months later). Warranty and Subscription Licences are expected to commence from date of installation.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per Procurement Documentation
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 November 2024
Local time
1:00pm
Place
Wrexham
Information about authorised persons and opening procedure
Procurement Advisor will be appointed as the authorised person who will open the tender bids electronically.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note there are multiple software applications that have been identified which will require full integration compatibility to be in place with the immersive suite solution before 5th December 2025.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145522.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:145522)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom