Planning

PME - Digital Evidence Management System (DEMS)

  • The Mayor and Commonalty and Citizens of the City of London

UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-034357

Procurement identifier (OCID): ocds-h6vhtk-0551a7

Published 23 June 2025, 12:27pm

Last edited 23 June 2025, 3:46pm

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Scope

Description

The City of London (CoL) is seeking information from the market on DEMS programs, not limited to, iCAV, Body Worn Cameras;

We use multiple DEMS, mainly evidence.com (Axon) and VideoManager (Motorola), alongside several smaller systems we're currently mapping.

VideoManager is underperforming, so we're relying on evidence.com for critical functions outside the original Axon agreement. Axon also supplies DIRS and a few BWV units, while Motorola provides most BWV units and ICAV.

Contracts for BWV, ICAV, and DIRS expire within 15 months. Due to the need for integration with DEMS, we aim to procure all in a single package.

DIRS, which expires in Dec 2025, is essential for interview recording, so continuity of this capability is critical..

Total value (estimated)

  • £1,000,000 excluding VAT
  • £1,200,000 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 2 January 2026 to 31 December 2028
  • 2 years, 11 months, 30 days

Main procurement category

Services

CPV classifications

  • 38651600 - Digital cameras
  • 72211000 - Programming services of systems and user software

Contract locations

  • UK - United Kingdom

Engagement

Engagement deadline

14 July 2025

Engagement process description

This PME exercise will run for 3 weeks with a deadline of 12 noon on Monday 14th July.

All completed questionnaires must be submitted prior to the deadline.

The clarification deadline will be 12 noon on Thursday 10th July.

The contract duration and value are unkown, at present.

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Publication date of tender notice (estimated)

1 September 2025

Contracting authority

The Mayor and Commonalty and Citizens of the City of London

  • Public Procurement Organisation Number: PYQD-1693-MYXR

PO Box 270

City of London

EC2P 2EJ

United Kingdom

Telephone: 020 7606 3030

Email: CityProc.Operations@cityoflondon.gov.uk

Website: https://www.cityoflondon.gov.uk

Region: UKI43 - Haringey and Islington

Organisation type: Public authority - sub-central government