Scope
Description
The successful supplier will be required to provide catering services for the Western Learning Federation (Riverbank School and Woodlands School) and Cantonian High School both of which are part of the Fairwater Campus Project, located in Cardiff, Wales. The combined total of schools will be three, with separate contracts needed for each one as part of this tender project.
The schools which are outlined below will be moving into the Fairwater Campus, which is currently being built and will be completed in time for January 2026 when Cantonian High School will be moving in.
The combined value of the tender project is approximately £433,000.00 per annum. Please note that this is likely to increase in line with the move to the new building.
Overview of Western Learning Federation
The Western Learning Federation is unique as we are the only special school federation in Wales, made up of Riverbank School, Ty Gwyn School and Woodlands School. The federation brings together three schools - all unique in their own right all working together with shared values and a determination to provide outstanding education to pupils with additional learning needs. Whilst Riverbank, Ty-Gwyn and Woodlands all have their own school visions and identities, there will be a direct link to those of the Western Learning Federation and as such, these school visions must and are considered a part of the vision of the Western Learning Federation.
Please note that Ty Gwyn School will not be part of this tender project.
The two schools within the Western Learning Federation will be moving into the Fairwater Campus from September 2026 so please note that a catering contract and service will not be required until this point.
Mission Statement
Working together to grow, learn and achieve is our mission statement that we originated from Welsh Government vision for schools as learning organisations. We have embedded this mission statement into our vision, values and principles and it is the values that have shaped our strategic plan as we move through the decade since federating.
Please see PSQ Document for more information.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=960889606
Total value (estimated)
- £2,165,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2030
- 5 years
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 July 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
26 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
27 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 70% |
| Criterion 1 | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see PSQ Document for more information.
Contracting authority
Western Learning Federation & Cantonian High School
- Public Procurement Organisation Number: PNCP-6876-XZVY
Riverbank School, Vincent Road
Cardiff
CF5 5AQ
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government