Section one: Contracting authority
one.1) Name and addresses
London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road
Ealing
W5 2HL
Contact
Mr Vincent Hunt
Telephone
+44 2088255000
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
London Borough of Hounslow
Hounslow
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.1) Name and addresses
London Borough of Harrow
Harrow
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Joint Waste Enforcement Soft Market Testing
Reference number
DN645602
two.1.2) Main CPV code
- 79700000 - Investigation and security services
two.1.3) Type of contract
Services
two.1.4) Short description
This soft market testing exercise concerns the renewal of an innovative joint contract for environmental enforcement.
Harrow, Hounslow and Ealing councils have joined together to deliver a more efficient service, widening the scope of environmental enforcement activity, sharing of overhead costs, expertise and allowing greater flexibility.
This contract is for the provision of Enforcement Services by way of the issue of fixed penalty notices in respect of a range of environmental and highways related enforcement legislation including but not limited to the:
• Environmental Protection Act 1990;
• Clean Neighbourhoods and Environment Act 2005;
• Dogs (Fouling of Land) Act 1990 and 1996;
• Anti-Social Behaviour Act 2003;
• Refuse Disposal (Amenity) Act 1978 and 1987
• Anti-social behaviour, Crime and Policing Act 2014;
• Highways Act 1980
• London Local Authorities and Transport for London Act 2003
• Town and Country Planning Act 1990
• In 2016/17, over 20,000 fixed penalties were issued for littering and fly tipping across the participating borough areas.
In the latest iteration of the contract the activity rate has risen to between 600 and 800 fixed penalty notices paid per month.
The proposed competitive procedure with negotiation procurement will involve a contractual structure which will allow other Councils and public bodies to join the joint arrangement.
The Councils are keen to include some important, but peripheral activities, in the scope of the procurement including security and traffic direction. For these activities there will be a reimbursement mechanism per hour or per day as appropriate.
The Councils have clear requirements for how vulnerable adults would be treated and in particular fixed penalty notices should not be served on minors.
Areas for discussion
The Councils would like to explore with suppliers the following aspects of this significant and imminent procurement:-
Payment mechanism for the contract
Affordability thresholds
Procurement route
Contract structure
o Risk partition
Performance monitoring and enhancement
Optimal contract term
Expansion of client base
Expansion of the service base
Technology renewal with time
o What is the current envelope for reliable, innovative technology?
Social value
o What metrics and KPIs to apply?
How to catalyse benefits in education, employment and skills?
TUPE indemnification
The robust rejection of non- economically sustainable tenders
Mobilisation and service set up
o How much time do you need to mobilise?
Applying
If you would like to see us to discuss this opportunity please write in no more than 1000 words describing your interest in the procurement, your past experience in the field and the points you would like to discuss.
Soft market testing is planned to take place on the 23rd and 24th January 2023 in Ealing. Each party would have 3 hours with a common agenda and meeting will be held in Perceval House, Ealing Broadway, 14-16 Uxbridge Rd, London W5 2HL.
The Council will keep confidential any aspects of the discussion flagged as such by participants in the soft market testing process.
If you are not seen please rest assured this will not disadvantage you in the forthcoming formal procurement. All parties which express an interest will receive anonymised feedback from the soft market testing event before the Find a Tender Service notice is published (marking the start of the formal procurement procedure)
Please make your return via the London Tenders Portal for this opportunity by the 6th January 2023.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90715000 - Pollution investigation services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
This soft market testing exercise is intended to validate the proposed competitive procedure with negotiation procurement route.
two.3) Estimated date of publication of contract notice
6 February 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes