Contract

TRN-20-010 Vehicle Maintenance and Repairs Services in the Belfast Area

  • the Education Authority

F20: Modification notice

Notice identifier: 2025/S 000-034280

Procurement identifier (OCID): ocds-h6vhtk-029c52

Published 23 June 2025, 10:11am



Section one: Contracting authority/entity

one.1) Name and addresses

the Education Authority

40 Academy Street

Belfast

BT1 2NQ

Email

transport.procure@eani.org.uk

Country

United Kingdom

Region code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

TRN-20-010 Vehicle Maintenance and Repairs Services in the Belfast Area

two.1.2) Main CPV code

  • 50000000 - Repair and maintenance services

two.1.3) Type of contract

Services

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland

two.2.4) Description of the procurement at the time of conclusion of the contract:

Contractor for the provision of a vehicle maintenance and repair service, ensuring that all vehicles are kept in safe and roadworthy condition.

The EA requires that all vehicles will be always maintained in accordance with manufacturers’ recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.

two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months

48

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.2) Administrative information

four.2.1) Contract award notice concerning this contract

Notice number: 2021/S 000-005345


Section five. Award of contract/concession

Contract No

1

Title

TRN-20-010 Vehicle Maintenance and Repairs Services in the Belfast Area

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract/concession award decision:

31 May 2025

five.2.2) Information about tenders

The contract/concession has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

DH Motors

40 Killycanavan Road

Dungannon

BT71 5BP

Email

Michael@quinnscoachhire.com

Country

United Kingdom

NUTS code
  • UKN - Northern Ireland
Internet address

https://www.dhmotors.co.uk/

The contractor/concessionaire is an SME

Yes

five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)

Total value of the procurement: £3,000,000


Section six. Complementary information

six.3) Additional information

EA originally awarded contract TRN-20-010 for period 01/06/2021 – 31/05/2025 which included the built in optional 3, one year extensions taken between 01/06/2023 – 31/05/2025. EA now propose a further 4-month extension to run from 01/06/2025 – 30/09/2025. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area.

six.4) Procedures for review

six.4.1) Review body

The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures

Belfast

Country

United Kingdom


Section seven: Modifications to the contract/concession

seven.1) Description of the procurement after the modifications

seven.1.1) Main CPV code

  • 50000000 - Repair and maintenance services

seven.1.3) Place of performance

NUTS code
  • UKN - Northern Ireland

seven.1.4) Description of the procurement:

Contractor for the provision of a vehicle maintenance and repair service, ensuring that all vehicles are kept in safe and roadworthy condition.

The EA requires that all vehicles will be always maintained in accordance with manufacturers’ recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.

seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months

3

seven.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:

£3,000,000

seven.1.7) Name and address of the contractor/concessionaire

DH Motors

40 Killycanavan Road

Dungannon

BT71 5BP

Email

Michael@quinnscoachhire.com

Country

United Kingdom

NUTS code
  • UKN - Northern Ireland
Internet address

https://www.dhmotors.co.uk/

The contractor/concessionaire is an SME

Yes

seven.2) Information about modifications

seven.2.1) Description of the modifications

Nature and extent of the modifications (with indication of possible earlier changes to the contract):

EA originally awarded contract TRN-20-010 for period 01/06/2021 – 31/05/2025 which included the built in optional 3, one year extensions taken between 01/06/2023 – 31/05/2025. EA now propose a further 4-month extension to run from 01/06/2025 – 30/09/2025.

Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area.

seven.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the Belfast Area.

The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:

(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;

This modification is required due to delays in the procurement process which could not have been anticipated. This is due to the re-structuring of the specification and financial response as delays. The re-tender of this framework is anticipated to be published May 2025.

(ii) the modification does not alter the overall nature of the contract.

The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification

seven.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)

Value excluding VAT: £3,000,000

Total contract value after the modifications

Value excluding VAT: £3,000,000