Opportunity

KMPT & KCHFT - Hard Facilities Management Services

  • Kent and Medway NHS and Social Care Partnership Trust
  • Kent Community Health NHS Foundation Trust

F02: Contract notice

Notice reference: 2022/S 000-034267

Published 2 December 2022, 5:53pm



Section one: Contracting authority

one.1) Name and addresses

Kent and Medway NHS and Social Care Partnership Trust

Unit D, New Hythe Business Park, Magnitude House, New Hythe Lane

Aylesford

ME20 6WT

Email

kmpt.procurement@nhs.net

Country

United Kingdom

NUTS code

UKJ44 - East Kent

Internet address(es)

Main address

https://www.kmpt.nhs.uk

Buyer's address

https://www.kmpt.nhs.uk

one.1) Name and addresses

Kent Community Health NHS Foundation Trust

Trinity House, 10/120 Upper Pemberton, Eureka Park, Kennington

Ashford

TN25 4AZ

Email

kentchft.procurement@nhs.net

Country

United Kingdom

NUTS code

UKJ45 - Mid Kent

Internet address(es)

Main address

https://www.kentcht.nhs.uk/

Buyer's address

https://www.kentcht.nhs.uk/

one.2) Information about joint procurement

The contract involves joint procurement

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://health-family.force.com/s/Welcome

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://health-family.force.com/s/Welcome

Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://health-family.force.com/s/Welcome

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

KMPT & KCHFT - Hard Facilities Management Services

two.1.2) Main CPV code

  • 50700000 - Repair and maintenance services of building installations

two.1.3) Type of contract

Services

two.1.4) Short description

Kent and Medway NHS and Social Care Partnership Trust (KMPT) and Kent Community Health NHS Foundation Trust (KCHFT) are running a joint procurement exercise for a hard facilities management services contract, consisting of planned preventative maintenance, reactive repairs, minor works and project works. The total contract value for both Trusts combined is estimated to be approximately £5 million p.a.; however, this is an estimation only, and the actual value will be subject to demand.

two.1.5) Estimated total value

Value excluding VAT: £51,250,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 50000000 - Repair and maintenance services
  • 72253000 - Helpdesk and support services
  • 79993000 - Building and facilities management services
  • 45320000 - Insulation work
  • 71300000 - Engineering services
  • 45340000 - Fencing, railing and safety equipment installation work
  • 45300000 - Building installation work
  • 45310000 - Electrical installation work
  • 45331000 - Heating, ventilation and air-conditioning installation work
  • 45330000 - Plumbing and sanitary works
  • 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
  • 45351000 - Mechanical engineering installation works
  • 45200000 - Works for complete or part construction and civil engineering work
  • 50710000 - Repair and maintenance services of electrical and mechanical building installations
  • 50720000 - Repair and maintenance services of central heating
  • 45000000 - Construction work
  • 45300000 - Building installation work
  • 45400000 - Building completion work

two.2.3) Place of performance

NUTS codes
  • UKJ4 - Kent

two.2.4) Description of the procurement

Kent and Medway NHS and Social Care Partnership Trust (“KMPT”) and Kent Community Health NHS Foundation Trust (“KCHFT”) are running a joint procurement exercise for the provision maintenance and repairs services, consisting of all planned preventative maintenance, engineering services consisting of mechanical, electrical, plumbing and heating and ventilation services, building fabric services, planned preventative remedial, reactive repairs and minor works and project works.

The Commencement Date for the Contract is 1st July 2023, this will be the implementation phase of the contract with the commencement of the delivery of services on 1st October 2023 at 00:00 hours. The Contract will be awarded for an initial period of 5 (five) years and 3 months until 30th September 2028 with an option to extend for a further period/s of up to a maximum of 5 (five) years subject to performance and the absolute discretion of the Trust.

KMPT is acting as the lead authority and is procuring this contract following the Restricted Procedure under the UK Public Contract Regulations 2015 and the Trust’s Standing Financial Instructions. Once the tender process has concluded the preferred bidder will be expected to enter into two separate contracts, one for each Trust.

The Trusts are seeking to contract with an organisation that will manage the Services to the highest levels of satisfaction, professional standards and cost effectiveness. The Trusts are seeking a contractor who is able to work collaboratively to deliver innovative, sustainable and efficient service solutions and to proactively look for improvements whilst reducing costs over the life of the contract.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £51,250,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2023

End date

30 September 2033

This contract is subject to renewal

Yes

Description of renewals

The Contract will be awarded for an initial period of 5 (five) years and 3 months until 30th September 2028 with an option to extend for a further period/s of up to a maximum of 5 (five) years subject to performance and the absolute discretion of the Trust.

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

Selection criteria as stated within the procurement documents.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-016056

four.2.2) Time limit for receipt of tenders or requests to participate

Date

13 January 2023

Local time

12:00pm

four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

13 February 2023

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

The value provided in Section II.1.5) represents the combined estimate of the total value of the contract opportunity for both Trusts over the entire contract period including any possible extensions (10 years in total).

The Selection Questionnaire document contains the mandatory selection criteria which must be met by the potential candidates.

All completed Selection Questionnaire and subsequent tenders must be submitted through the Health Family Single eCommercial System, details of which can be found at https://health-family.force.com/s/Welcome.

The Trust expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice;
ii. to make whatever changes it may see fit to the content and structure of the requirements during the tender phase ;

and in no circumstances will be liable for any costs incurred by the candidates.

Further information about the contract opportunity can be found in the selection questionnaire tender pack which will be made available via the portal to bidders registering their interest in this procurement.

six.4) Procedures for review

six.4.1) Review body

Royal Courts of Justice

Strand

London

WC2A 2LL

Email

royalcourtsofjustice.jc@gov.uk

Country

United Kingdom

Internet address

https://www.gov.uk/