Section one: Contracting authority
one.1) Name and addresses
Kent and Medway NHS and Social Care Partnership Trust
Unit D, New Hythe Business Park, Magnitude House, New Hythe Lane
Aylesford
ME20 6WT
Country
United Kingdom
NUTS code
UKJ44 - East Kent
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Kent Community Health NHS Foundation Trust
Trinity House, 10/120 Upper Pemberton, Eureka Park, Kennington
Ashford
TN25 4AZ
Country
United Kingdom
NUTS code
UKJ45 - Mid Kent
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
KMPT & KCHFT - Hard Facilities Management Services
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Kent and Medway NHS and Social Care Partnership Trust (KMPT) and Kent Community Health NHS Foundation Trust (KCHFT) are running a joint procurement exercise for a hard facilities management services contract, consisting of planned preventative maintenance, reactive repairs, minor works and project works. The total contract value for both Trusts combined is estimated to be approximately £5 million p.a.; however, this is an estimation only, and the actual value will be subject to demand.
two.1.5) Estimated total value
Value excluding VAT: £51,250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 72253000 - Helpdesk and support services
- 79993000 - Building and facilities management services
- 45320000 - Insulation work
- 71300000 - Engineering services
- 45340000 - Fencing, railing and safety equipment installation work
- 45300000 - Building installation work
- 45310000 - Electrical installation work
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45330000 - Plumbing and sanitary works
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 45351000 - Mechanical engineering installation works
- 45200000 - Works for complete or part construction and civil engineering work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 45000000 - Construction work
- 45300000 - Building installation work
- 45400000 - Building completion work
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Kent and Medway NHS and Social Care Partnership Trust (“KMPT”) and Kent Community Health NHS Foundation Trust (“KCHFT”) are running a joint procurement exercise for the provision maintenance and repairs services, consisting of all planned preventative maintenance, engineering services consisting of mechanical, electrical, plumbing and heating and ventilation services, building fabric services, planned preventative remedial, reactive repairs and minor works and project works.
The Commencement Date for the Contract is 1st July 2023, this will be the implementation phase of the contract with the commencement of the delivery of services on 1st October 2023 at 00:00 hours. The Contract will be awarded for an initial period of 5 (five) years and 3 months until 30th September 2028 with an option to extend for a further period/s of up to a maximum of 5 (five) years subject to performance and the absolute discretion of the Trust.
KMPT is acting as the lead authority and is procuring this contract following the Restricted Procedure under the UK Public Contract Regulations 2015 and the Trust’s Standing Financial Instructions. Once the tender process has concluded the preferred bidder will be expected to enter into two separate contracts, one for each Trust.
The Trusts are seeking to contract with an organisation that will manage the Services to the highest levels of satisfaction, professional standards and cost effectiveness. The Trusts are seeking a contractor who is able to work collaboratively to deliver innovative, sustainable and efficient service solutions and to proactively look for improvements whilst reducing costs over the life of the contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £51,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 September 2033
This contract is subject to renewal
Yes
Description of renewals
The Contract will be awarded for an initial period of 5 (five) years and 3 months until 30th September 2028 with an option to extend for a further period/s of up to a maximum of 5 (five) years subject to performance and the absolute discretion of the Trust.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Selection criteria as stated within the procurement documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-016056
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 January 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
13 February 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The value provided in Section II.1.5) represents the combined estimate of the total value of the contract opportunity for both Trusts over the entire contract period including any possible extensions (10 years in total).
The Selection Questionnaire document contains the mandatory selection criteria which must be met by the potential candidates.
All completed Selection Questionnaire and subsequent tenders must be submitted through the Health Family Single eCommercial System, details of which can be found at https://health-family.force.com/s/Welcome.
The Trust expressly reserves the right:
i. not to award any contract as a result of the procurement process commenced by publication of this notice;
ii. to make whatever changes it may see fit to the content and structure of the requirements during the tender phase ;
and in no circumstances will be liable for any costs incurred by the candidates.
Further information about the contract opportunity can be found in the selection questionnaire tender pack which will be made available via the portal to bidders registering their interest in this procurement.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
royalcourtsofjustice.jc@gov.uk
Country
United Kingdom