Section one: Contracting authority
one.1) Name and addresses
Kent County Council
Invicta House
Maidstone
ME14 1XX
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.kentbusinessportal.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kentbusinessportal.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SC22272 Arboricultural Works Term Contract
Reference number
DN669286
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
The arboriculture programmed works contract is required to ensure that KCC complies with its Duty of Care’ under the Highway Act 1980 and fulfils its obligations in Common Law as a land and tree owner.
The requirement is for the provision of highway tree works resulting from the Highway Soft Landscape Teams Tree Safety Audits.
The successful Contractor(s) will be required to facilitate both Tree Maintenance and Tree Planting for their awarded lot.
Tree maintenance: The service will provide for the removal of potentially hazardous trees and branches on both public and private property. The service will also facilitate removal of tree stumps and replacement tree planting. The service is provided primarily through programmed maintenance work with flexibility for additional ad-hoc provision. This service will include an additional provision for emergency tree clearance to supplement the primary ‘Emergency Tree Works Contract’ should extra resource be required during a declared emergency event.
Tree planting: The service will include tree planting within the highway environment. Tree planting will include provision for required regulatory replacement tree planting, and scheme/grant led planting including associated aftercare and young tree maintenance to ensure successful establishment. Tree size for highway planting is ‘heavy standard’ nursery stock ranging from 12-16cm girth and planting sites are a combination of both hard and soft surface environments.
This service will facilitate programmed and ad hoc tree maintenance works over a maximum eight-year period both on, and adjacent to the highway network, across the whole of the county (12 districts excluding Medway).
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
East Kent
Lot No
1
two.2.2) Additional CPV code(s)
- 45112000 - Excavating and earthmoving work
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Lot 1 East Kent is expected to consist of the following districts:
Ashford, Swale, Canterbury, Thanet, Dover, Folkestone & Hythe
two.2.4) Description of the procurement
The arboriculture programmed works contract is required to ensure that KCC complies with its Duty of Care’ under the Highway Act 1980 and fulfils its obligations in Common Law as a land and tree owner.
The requirement is for the provision of highway tree works resulting from the Highway Soft Landscape Teams Tree Safety Audits.
The successful Contractor(s) will be required to facilitate both Tree Maintenance and Tree Planting for their awarded lot.
Tree maintenance: The service will provide for the removal of potentially hazardous trees and branches on both public and private property. The service will also facilitate removal of tree stumps and replacement tree planting. The service is provided primarily through programmed maintenance work with flexibility for additional ad-hoc provision. This service will include an additional provision for emergency tree clearance to supplement the primary ‘Emergency Tree Works Contract’ should extra resource be required during a declared emergency event.
Tree planting: The service will include tree planting within the highway environment. Tree planting will include provision for required regulatory replacement tree planting, and scheme/grant led planting including associated aftercare and young tree maintenance to ensure successful establishment. Tree size for highway planting is ‘heavy standard’ nursery stock ranging from 12-16cm girth and planting sites are a combination of both hard and soft surface environments.
This service will facilitate programmed and ad hoc tree maintenance works over a maximum eight-year period both on, and adjacent to the highway network, across the whole of the county (12 districts excluding Medway).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
96 month contract term broken down as follows:
-Initial Contract Term - 60 months (5 years). Expected start date 01 September 2024.
-Optional Contract Extensions - 36 months (3 years) ***
**** To be taken in any combination of months, up to a maximum period of 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
West Kent
Lot No
2
two.2.2) Additional CPV code(s)
- 45112000 - Excavating and earthmoving work
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Lot 2 West Kent is expected to consist of the following districts:
Dartford, Gravesham, Sevenoaks, Tonbridge & Malling, Maidstone, Tonbridge Wells
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
96 month contract term broken down as follows:
-Initial Contract Term - 60 months (5 years). Expected start date 01 September 2024.
-Optional Contract Extensions - 36 months (3 years) ***
**** To be taken in any combination of months, up to a maximum period of 36 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 December 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Kent County Council
Sessions House
Maidstone
ME14 1XQ
Country
United Kingdom